Our Business

FISPAN Services Inc. (FISPAN) is an Enterprise SaaS FinTech company that allows banks to deploy embedded financial products and services to create a seamless banking connection for their corporate clients. Our product aims to provide instant scale and reach for banks who want to remove friction and add value by enabling their commercial banking clients to access banking services through their preferred ERP / accounting platform.

Founded in 2016 and headquartered in downtown Vancouver, FISPAN is on a mission to create the best product in the FinTech industry and fundamentally change the way that companies bank. Being the market leader in ERP Banking, we work with the worlds Tier 1 banks with assets exceeding $3T, including J.P. Morgan Chase, Wells Fargo, TD and Bank of Montreal.

We are looking for dynamic and passionate individuals to join our high performance team and contribute to our rapid growth and exciting journey.

About the Role:

• Not your typical accounting office- we are hybrid, paperless, tech savvy!
• We are still a startup, and as such the successful candidate will have to help with other activities outside of this role. This is something we all do at FISPAN.
• Autonomy: You will be accountable for proactively identifying opportunities for improvement, researching, recommending, and implementing new or enhanced policies, procedures, and processes to improve operational effectiveness and support evolving business needs.
• Growth & Development: This is an excellent opportunity for an ambitious accounting professional to expand their responsibilities, hone analytical skills, and gain exposure to strategic financial planning, working closely with the Finance Manager and Head of Finance.
• Accountability: Research, recommend and implement new or enhanced policies, procedures and processes to improve operational effectiveness that support business needs

Key Responsibilities:

Accounts Payable & Accounts Receivable:

• End-to-End Management: Oversee the complete accounts cycle, ensuring all transactions are reviewed for completeness, accuracy, and proper authorization.
• Cash Flow Optimization: Prepare detailed cash requirement reports and proactively manage vendor payments to ensure timeliness (AP runs 2x monthly, or as needed for rush payments) across multiple currencies (CAD, USD, GBP, and EUR).
• Budget Adherence: Develop a strong understanding of the company budget to ensure accurate coding and adherence to departmental spending limits.

Bookkeeping and General Ledger Management:

• Corporate Credit Card System (Airbase) Administration: Maintain and optimize the corporate credit card system, including approving/issuing virtual and physical cards, monitoring spend limits, ensuring receipt compliance, and maintaining auto-sync rules.
• Comprehensive GL Coding & Tracking:
  Ensure correct GL coding, departmental tracking, and accurate sales tax claims for all transactions.
• Advanced Reconciliation & Analysis: Independently maintain, monitor, and reconcile complex GL accounts, including but not limited to: Cash & Credit Cards, Bank Reconciliations, Prepaid Expenses, Accounts Receivable, Accounts Payable, Accrued Liabilities, Intercompany, and Unearned Revenue/Accrued Receivable. This includes investigating and resolving discrepancies.
• Journal Entry Preparation & Posting: Produce and reconcile a variety of complex journal entries, including but not limited to: commissions, unearned revenue, accrued receivable, prepaid expenses, and other accruals.
• Payroll Reconciliation:
  Reconcile and post journal entries for both Canadian and international payroll, ensuring accuracy and compliance.
• Adjusting Entries: Proactively identify and record ad hoc adjusting entries on a regular basis to ensure financial accuracy.
• Sales tax Compliance: Prepare and file GST returns, prepare and file various provincial and states sales tax returns.
• Issue Resolution:
  Take initiative in the identification of issues and errors, conduct thorough investigations of discrepancies, and propose solutions for discussion with the Finance Manager and Head of Finance.

Month-End & Financial Reporting:

• Timely Close:
  Lead and execute key aspects of the month-end close process in a timely and efficient manner.
• Financial Statement Preparation: Assist the Finance Manager in the preparation of the three primary financial statements (Income Statement, Balance Sheet, Statement of Cash Flows), including supporting schedules and reconciliations.
• Consolidation Support: Contribute to the 3-statement consolidation process for internal reporting.

Budgeting:

• Budget Process Support: Play a pivotal role in supporting the annual bottoms-up budgeting process and quarterly reforecasting cycles.
• Stakeholder Liaison: Act as a key liaison between department heads/budget owners and the finance team, facilitating effective communication and data gathering for budgeting purposes.
• Rolling Budget Management: Independently maintain and update the rolling budget, tracking trades, new budget requests, and actual-to-budget variances.

Other:

• Process Improvement & Documentation: Take ownership of developing, improving, and thoroughly documenting accounting policies and procedures for all assigned tasks and duties.
• Template Development: Drive the development of standardized templates and improvements to existing procedures and templates to enhance efficiency and accuracy.
• Ad-Hoc Projects: Support the Finance Manager and Head of Finance on various ad-hoc financial projects and analyses as required in a fast-growing environment.

Qualifications/Requirements:

• Accounting/business diploma/certificate or equivalent work experience
• Thorough knowledge of full cycle accounting
• Role requires the candidate to manage a fast-paced and deadline driven environment
• Possess a continuous improvement mindset and work to deliver solutions that meet the changing needs of a fast-paced high-growth company
• Willing to jump into any task to ensure the Finance team operates smoothly, especially at month end and during vacation coverage
• Intermediate level Google Sheets and/or Microsoft Excel skills to reconcile and analyze variances and discrepancies and provide detailed reporting
• Ability to adapt and learn new systems quickly, familiarity with Xero is not a must, but is a bonus
• Must be meticulous and detail oriented
• Must be familiar with foreign currency transactions
• Excellent organizational and time management skills
• Excellent written and oral communication skills
• Intermediate knowledge of accounting
• Works well independently as well as within a team
• Excellent customer service skills with ability to deal effectively with all levels of staff

Why Work With Us?

• Experienced Team: Our CEO is Lisa Shields, a renowned tech entrepreneur whose previous venture, Hyperwallet, was purchased by Paypal and ranks as one of the largest Canadian technology company acquisitions. Lisa is backed by a seasoned leadership team with vast experience scaling technology companies from start-up through growth phases to acquisition. In joining our team you will benefit from that experience and associated mentorship opportunities, and further build your network and knowledge base.
• High Growth Environment: FISPAN is an emerging high growth company, and that implies autonomy and leadership over projects. Our employees hold a higher level of responsibility and are presented with various hands-on opportunities from the get-go. We want our team to reach their full potential and career aspirations, and FISPAN helps foster that.
• Rich Culture:
  The Companys culture is its greatest asset, and our team members form bonds that last a lifetime. We plan company-wide events, both virtual and in-person, and other activities to foster togetherness and help drive engagement. We also understand that personal growth happens on multiple levels, and so encourage a work-life balance with ample time to spend with family, explore new ideas and develop hobbies.
• Perks:
  Our prime downtown Vancouver office is close to a Skytrain, prestige shopping, and coastal views. FISPAN employees have access to our building fitness center and amenities, fully stocked cupboards, weekly team lunches, and daily coffee runs. We also set our employees up for success by providing the most modern MacBook and Apple equipment.

Compensation Package

FISPAN believes in an atmosphere and culture when innovation can flourish, collaboration and teamwork are valued and transparency is at the core of it all. We want our employees to see how the ideas they help generate today have an impact on how we do business tomorrow.With that, the hiring salary range for this position is $75,000-$88,120 annually; the base pay offered is based on comparable market data from companies of similar employee size, revenue and location. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive semi-annual bonus program, subject to program eligibility requirements.

At FISPAN, we reward employees for achieving their objectives, going beyond the requirements of their job, demonstrating leadership, fostering innovation and advancing the organization as a whole. We value talented people of all backgrounds and characteristics that share our vision of being the number one platform for the business banking ecosystem.

Other components of our towards rewards offerings include support of career development, wellbeing, and personal growth.

• Extended health and dental benefits
• Paid time off
• Savings and retirement plan matching
• Parenthood top-up
• Mentorship programs, and leadership series (to name a few)

Note: The incentive programs, benefits, and perks have certain eligibility requirements and may vary, only be partially or not at all available based on criteria such as location, employment status, etc. Well be happy to clarify eligibility for interviewing candidates.

Diversity, Equity & Inclusion

As FISPAN continues to grow, we are committed to celebrating diversity, endorsing equity, and encouraging inclusion. This starts in the recruitment process. All job postings are first evaluated in a gender-decoding platform to ensure fair candidate pools. Human Resources and hiring managers also engage in blind hiring and resume review practices to ensure we are being objective and mitigating any potential biases.