Billing Administrator

Apave Canada is looking for a Billing Administrator to join our administrative team to process timesheets and billing. This role requires strong organizational skills, attention to detail, and experience in administrative roles. Key responsibilities include costing and sending client invoices, following up on outstanding items, handling billing inquiries, organizing and maintaining company documents. The ideal candidate will have excellent communication skills and the ability to work both independently and in a team environment. This is an in-person position at our Edmonton Office, Mondays through Friday from 8am to 5pm.

Who we are:

Apave Canada has been serving the oil and gas, petroleum and petrochemical, chemical, power generation, pipeline and potash industries since 1953.

Our Canadian operations currently provide services from Edmonton, Calgary, Cold Lake, Fort McMurray, Lloydminster, Nisku, and Red Deer. Our USA operations provide services from 23 office locations, our United Kingdom operations provide services from 7 office locations, and our Australian operations provide services from 5 locations.

Our growth is primarily due to our combination of experienced management and strong technical skills, combined with a high commitment to customer service.

Who you are:

• Strong work ethic and a positive attitude.
• Ability to maintain positive working relationships with clients.
• Exceptional safety and quality awareness.
• Self-motivated and capable of working at a high technical and performance level.
  

Job Duties:

• Reconcile field reports and manage documentation in our ERP software.
• Collaborate with peers or management to resolve issues and own the resolution in a timely manner.
• Support payroll processing which includes reviewing each weeks data, verifying discrepancies, and errors.
• Understand of costing requirements for each client and type of work performed.
• Process invoices for clients in a timely and accurate manner and submit for payment through the appropriate channels.
• Meet weekly and month end deadlines for both payroll and billing.
• Analyze data for discrepancies using data analytic tools in excel.

Requirements and Experience:

• Must have good investigation skills, basic accounting, math, and software skills.
• Experience in Microsoft Excel including pivot tables and basic formulas (e.g. subtotal, xlookup, count, concat, if statements, etc.) is required.
• Experience with other ERP Software is an asset (SAGE, SAP, Open Invoice, Track, FieldGlass, etc.).
• A certificate or diploma in Business Administration would be considered an asset.

Legal entitlement to work in Canada is mandatory.

Compensation will be commensurate with experience and qualifications.

Apave Canada is committed to diversity and equal opportunity employment, as well as to our obligations as a member of the Canadian Council for Aboriginal Business (CCIB). We expect our employees to behave ethically and professionally.

If this sounds like you, we encourage you to apply! We thank all applicants for their interest however only those selected will be contacted.