Job DescriptionJob Description:Hello! Are you looking to work extra hours? Do you have flexibility in hours and are able to speak French? We are looking to create a pool of casual French Bilingual applicants to fill in at Front Reception at St.Amant. These hours are on an on-call basis. Hours are Monday to Friday between 8:00-4:15pm. About Us St.Amant supports over 2,200 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person centered approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect. Educational: Grade XII Diploma or CertificateSecretarial training from a community or career college an assetMust be bilingual in English and French (testing will be a requirement)Proficiency in the Microsoft Suite, including Word, Excel and Power Point (testing will be a requirement) Job Related Experience/Knowledge:Experience as a receptionist or switchboard operatorExperience in greeting and assisting visitors, vendors, employees, and customers in an effective and professional mannerExcellent oral communication skills in both the English and French languages, enabling effective communication with employees and the general public in either language (testing will be a requirement)Administrative support/secretarial experience with accurate keyboarding skills and an ability to type at a minimum speed of 60 wpm (testing will be a requirement)Skilled in the use and operation of computers and computer peripherals on a network based systemAbility to maintain records and filesStrong computer capabilities with current software applications, Outlook, Excel, Word & Power Point (testing will be a requirement) Duties and Responsibilities:Operate the main Avaya switchboard and provide reception servicesScreen troublesome visitors and callers, notifying the appropriate persons of concernsIssue temporary receipts for cheque receivedBasic programming of the voicemail system through the switchboard consoleProvide telephone service to internal and external users by promptly answering all incoming calls, providing general inquiry information about St.Amant and the programs and services offered using reference files and transferring calls as requestedGreet visitors to St.Amant, determine their needs and provide direction and assistance to locate the individual or area requiredAssist in the monitoring of visitors, staff, and clients in the main building through the parking logs, outing sheets and other internal processesMaintain contact with employees using communication systems such as the telephone, pagers and the overhead paging system in accordance with St.Amant policiesRelay or route verbal and written messagesPerform various clerical jobs as assigned by the Supervisor(s) and assist administrative assistants as directedRespond to emergency alarms and codes, carry out procedures according to directives and communicate appropriate instructions to staff and other respondents in accordance with St.Amant policies and proceduresDocument incidents in detail as per requirementsOversee the movement of mail in and out of the facility. Includes sorting, weighing, stamping, and tracking outgoing mail, sorting and distributing incoming mail and interoffice mailMaintain a sign out system and follow up on phones, keys & audio visual equipment to ensure prompt returnMonitor the conference room and equipment booking binder and assist employees in locating and booking available rooms and St.Amant equipmentAct as the key operator for the centrally located photocopier machine including filling with paper, toner, etc. and call for service as requiredOther duties as assigned Consistent with the French Language Services Policy, St.Amant is committed to offer services in French and English in designated program/service areas serving francophone communities in Winnipeg. As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check. As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date. St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process. Rceptionniste II notre sujet St.Amant soutient plus de 2 200 Manitobains et Manitobaines qui ont des troubles du dveloppement, des troubles du spectre de l'autisme ou une lsion crbrale acquise. Notre organisme but non lucratif offre une vaste gamme de mcanismes de soutien aux adultes, aux enfants et leurs familles. Nos quelque 2 000 employs prconisent une dmarche axe sur la personne tout en s'adaptant aux besoins de chaque personne et de chaque famille. tudes:Diplme de 12eanne ou certificatFormation en secrtariat dans un collge communautaire ou professionnel considre comme un atoutMatrise de la suite Microsoft, notamment Word, Excel et Power Point (test obligatoire)Bilingue franais et anglais (test obligatoire) Exprience et connaissances lies au poste:Exprience comme rceptionniste ou standardisteExprience de l'accueil des visiteurs, des vendeurs, des employs et des clients, et capacit de les aider avec efficacit et professionnalismeExcellentes comptences en communication orale, en franais et en anglais; capacit de communiquer avec les employs et le grand public dans l'une ou l'autre langue (test obligatoire)Exprience en secrtariat et soutien administratif; saisie prcise au clavier une vitesse d'au moins 60mots la minute (test obligatoire)Comptences en informatique et capacit d'utiliser des priphriques en rseauExcellentes comptences en applications informatiques courantes, Outlook, Excel, Word et Power Point (test obligatoire)Capacit de tenir des dossiers et des fichiers Fonctions et responsabilits:Utiliser le standard principal Avaya et fournir des services de rceptionFiltrer les visiteurs et les appelants difficiles, et informer les personnes appropries en cas de problmestablir des reus temporaires pour les chques reusProgrammer le systme de messagerie vocale via la console du standardOffrir un service tlphonique aux usagers internes et externes en rpondant rapidement tous les appels, en fournissant des renseignements gnraux sur St.Amant, et sur les programmes et services offerts, l'aide de fichiers de rfrence, et en transfrant les appels le cas chantAccueillir les visiteurs St.Amant, dterminer leurs besoins, les orienter et les aider trouver la personne ou le programme ncessaireAider au contrle des visiteurs, du personnel et des clients dans le btiment principal l'aide des registres de stationnement, des feuilles de sorties et autres processus internesRester en contact avec les employs en utilisant les systmes de communication tels que le tlphone, les tlavertisseurs et le systme de recherche par haut-parleur, conformment aux politiques de St.AmantTransmettre les messages verbaux et critsEffectuer diverses tches de bureau qui lui sont confies par le(s) superviseur(s) et aider les adjointes administratives au besoinRpondre aux alarmes et aux codes d'urgence, suivre les procdures conformment aux directives et transmettre les instructions ncessaires au personnel et autres intervenants en respectant les politiques et les procdures de St.AmantConsigner les incidents de faon dtaille conformment aux exigencesSurveiller l'arrive et la sortie du courrier dans l'tablissement: tri, pese, affranchissement et suivi du courrier sortant; tri et distribution du courrier entrant et du courrier interneTenir un registre de sorties et faire le suivi des tlphones, des cls et du matriel audiovisuel pour assurer leur retourTenir le classeur de rservation des salles de runion et du matriel, et aider les employs trouver et rserver le matriel et les salles disponibles de St.Amanttre le principal oprateur du photocopieur central, notamment le remplir de papier, d'encre, etc. et tlphoner au service de dpannage en cas de besoinEffectuer les autres tches qui lui sont assignes Fidle la Politique des services en langue franaise, St.Amant est engag offrir ses services en franais et en anglais dans des zones francophones dsignes de programmes et de services. La personne retenue doit galement se soumettre une vrification satisfaisante de casier judiciaire (avec filtrage du secteur vulnerable) et des registres concernant les enfants et les adultes victimes de mauvais traitements. Comme condition d'emploi, les nouvelles recrues doivent se soumettre une srie de vrifications en matire de sant au travail. Elles doivent notamment confirmer leur immunisation ou immunit contre certaines maladies transmissibles. Les candidats retenus doivent galement fournir une preuve de vaccination contre la COVID-19 avant la date du dbut de l'emploi. St.Amant adopte des pratiques d'emploi quitables et favorise la formation d'un personnel inclusif et reprsentatif des personnes que nous soutenons, notamment au niveau de la diversit des aptitudes, expriences, cultures et identits. Les candidates et candidats peuvent demander des amnagements raisonnables dans tous les aspects du processus de slection et d'embauche. Powered by Logibec About Us St.Amant supports over 2,200 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person centered approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect. Educational: Grade XII Diploma or CertificateSecretarial training from a community or career college an assetMust be bilingual in English and French (testing will be a requirement)Proficiency in the Microsoft Suite, including Word, Excel and Power Point (testing will be a requirement) Job Related Experience/Knowledge:Experience as a receptionist or switchboard operatorExperience in greeting and assisting visitors, vendors, employees, and customers in an effective and professional mannerExcellent oral communication skills in both the English and French languages, enabling effective communication with employees and the general public in either language (testing will be a requirement)Administrative support/secretarial experience with accurate keyboarding skills and an ability to type at a minimum speed of 60 wpm (testing will be a requirement)Skilled in the use and operation of computers and computer peripherals on a network based systemAbility to maintain records and filesStrong computer capabilities with current software applications, Outlook, Excel, Word & Power Point (testing will be a requirement) Duties and Responsibilities:Operate the main Avaya switchboard and provide reception servicesScreen troublesome visitors and callers, notifying the appropriate persons of concernsIssue temporary receipts for cheque receivedBasic programming of the voicemail system through the switchboard consoleProvide telephone service to internal and external users by promptly answering all incoming calls, providing general inquiry information about St.Amant and the programs and services offered using reference files and transferring calls as requestedGreet visitors to St.Amant, determine their needs and provide direction and assistance to locate the individual or area requiredAssist in the monitoring of visitors, staff, and clients in the main building through the parking logs, outing sheets and other internal processesMaintain contact with employees using communication systems such as the telephone, pagers and the overhead paging system in accordance with St.Amant policiesRelay or route verbal and written messagesPerform various clerical jobs as assigned by the Supervisor(s) and assist administrative assistants as directedRespond to emergency alarms and codes, carry out procedures according to directives and communicate appropriate instructions to staff and other respondents in accordance with St.Amant policies and proceduresDocument incidents in detail as per requirementsOversee the movement of mail in and out of the facility. Includes sorting, weighing, stamping, and tracking outgoing mail, sorting and distributing incoming mail and interoffice mailMaintain a sign out system and follow up on phones, keys & audio visual equipment to ensure prompt returnMonitor the conference room and equipment booking binder and assist employees in locating and booking available rooms and St.Amant equipmentAct as the key operator for the centrally located photocopier machine including filling with paper, toner, etc. and call for service as requiredOther duties as assigned Consistent with the French Language Services Policy, St.Amant is committed to offer services in French and English in designated program/service areas serving francophone communities in Winnipeg. As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check. As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date. St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process. Rceptionniste II notre sujet St.Amant soutient plus de 2 200 Manitobains et Manitobaines qui ont des troubles du dveloppement, des troubles du spectre de l'autisme ou une lsion crbrale acquise. Notre organisme but non lucratif offre une vaste gamme de mcanismes de soutien aux adultes, aux enfants et leurs familles. Nos quelque 2 000 employs prconisent une dmarche axe sur la personne tout en s'adaptant aux besoins de chaque personne et de chaque famille.