We are looking for a highly organized and detail-oriented Bookkeeper/Administrator to support our daily operations. This dual-role position involves managing financial records, ensuring compliance, and providing essential administrative support to keep the office running smoothly.

The ideal candidate is proactive, reliable, and experienced in bookkeeping and office administration.

Key Responsibilities

Bookkeeping Responsibilities:

• Maintain accurate financial records using QuickBooks Desktop 2016 Pro (or updated software).

• Record and reconcile accounts payable and receivable.

• Process invoices, payments, and payroll accurately and on time.

• Track expenses, manage budgets, and categorize transactions.

• Ensure compliance with HST, WSIB, and other tax-related filings.

• Assist with year-end reporting and prepare documentation for accountants.

• Generate financial statements, balance sheets, and related reports.

Administrative Responsibilities:

• Handle correspondence, emails, and phone communication professionally.

• Schedule meetings, update calendars, and support general office organization.

• Maintain and file contracts, reports, and company documents.

• Assist with customer inquiries and support a positive client experience.

• Order office supplies and coordinate with vendors.

• Provide administrative support to management and project teams as needed.

Qualifications & Skills

• Minimum 2 years of experience in bookkeeping and administrative roles.

• Proficient in QuickBooks Desktop and Microsoft Office (Excel, Word, Outlook).

• Solid understanding of accounting principles and financial reporting.

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Ability to multitask and work independently in a dynamic environment.

Preferred Qualifications:

• Experience in the construction or painting industry.

• Familiarity with Ontario payroll systems and tax regulations.

Why Join Us?

• Competitive salary with benefits.

• Supportive, team-oriented work culture.

• Opportunity to make an impact and streamline operations within a growing business.