COMPETITION: 202543

LOCATION: Calgary, AB

POSITION TYPE: Indeterminate

SCHEDULE: Full-time (75 hours bi-weekly)

COMPETITION CLOSE DATE:Open Until Filled

ABOUT INUVIALUIT REGIONAL CORPORATION (IRC)

IRC was created in 1984 to represent the Inuvialuit and their rights and benefits obtained under one of Canada's oldest comprehensive land claim agreements. With assets over $1 billion, not including vast land holdings, IRC is responsible for corporate investment, land management, and a broad range of social, cultural, and economic programs and services benefiting Inuvialuit. Its subsidiaries have interests in grocery, manufacturing, property management, transportation, and significant dealings in the oil and gas industry.

Since its inception, IRC has experienced considerable growth, and its structure and operations have become increasingly complex. Combining local government and service delivery, community development, investment, and operating business divisions, all managed by a single back office, the organization has an array of complexities for the executive staff to navigate. There is an emphasis on fostering understanding, healing, and resilience in a region brimming with unique social challenges and immense potential for transformative change.

JOB SUMMARY

Reporting to the Executive Assistant to the Chief Financial Officer, the Receptionist/ Administrative Assistant performs a variety of administrative and reception duties for the Inuvialuit Corporate Group (ICG), including but not limited to telephone and walk-in reception, mail distribution, filing, ensuring our Corporate Building is a welcoming space for the public and is maintained in a clean and safe manner.

ACCOUNTABILITIES

Reception and Front Desk Duties

• Greet and assist walk-in visitors in a professional and welcoming manner.
• Answer and direct incoming telephone calls promptly and courteously.
• Maintain a tidy and inviting reception area that reflects ICGs values and professionalism.
• Responsible for arranging couriers.

Administrative Support

• Provide general administrative assistance to the Executive Assistant and other team members according to the directive of the manager.
• Manage incoming and outgoing mail, including distribution and postage.
• Maintain filing systems (physical and digital) to ensure documents are organised and accessible.
• Assist with scheduling, meeting coordination, and preparation of meeting materials.
• To order monthly office snacks or any items requested and organizing them accordingly.
• Responsible for checking and coordinating with Procurement on ordering stationery and ensuring office equipment are all in working order (if found to be malfunctioning, informing maintenance personnel to fix problems.)

Facility Coordination

• Monitor the cleanliness and safety of the Corporate Buildings public areas and boardroom.
• Report any safety concerns or maintenance issues promptly.
• Responsible for Employee FOB and parking assignment, as well as organizing office space for new employees in the Calgary Office.
• Responsible for the Calgary Boardroom Calendar scheduling appointments, bookings and updating of the calendar.
• Organize and assist in corporate events and meetings in the boardroom (i.e., ordering of food and drinks and ensuring computer systems are working.
• Responsible for upkeeping of the kitchen. (i.e., coffee machine cleaning, stocking of snacks and drinks in the fridge, running the dishwasher when required.)

Corporate Representation

• Act as a first point of contact for the public and external stakeholders, representing ICG with professionalism and cultural sensitivity.
• Support the organizations commitment to creating a welcoming and inclusive environment for all visitors.

Confidentiality and Compliance

• Handle sensitive information with discretion and in accordance with ICGs confidentiality policies.
• Comply with all internal procedures and external regulations relevant to the role.
• Ensuring records are maintained and kept properly to be easily retrieved when needed by relevant personnel.
• Maintaining a Reception Manual to include duties (i.e., daily, weekly and monthly list of vendors, contact details and budgets).

Perform any other duties assigned.

QUALIFICATIONS

Applicants must be/have:

• At least 2 years of experience as a receptionist.
• Interpersonal and customer service skills.
• Good Communicator excellent verbal and written communication.
• Adaptability to handle changing priorities and tasks.
• Attention to detail
• Multitasking and time management skills
• Computer literate with knowledge of Microsoft Office.

TO APPLY

Please submit your resume and cover letter by pressing the Apply for This Job button at the top right of this web page and follow the application steps.

We encourage timely submissions of applications as candidates will be actively reviewed and the interview process may begin prior to the closing date.

ADDITIONAL INFORMATION

• Priority consideration is given to beneficiaries of the Inuvialuit Final Agreement (IFA); please identify in your application if you are a beneficiary of the IFA.
• The position requires the completion of a satisfactory Vulnerable Sector Check.
• This role is based in our Calgary office.
• An eligibility list may be established for hiring for similar positions based on performance in this competition.
• Casual or term positions may be considered for future conversion to indeterminate status.
• Applicants who do not meet all qualifications are encouraged to apply and may be considered for appointment at a lower level with a development plan.
• If you have a disability that requires an accommodation during any stage of our recruitment process, please contact us at [email protected] to let us know how we can assist you.
• We would like to thank everyone in advance for applying as only those shortlisted will be contacted.
  

WHAT WE OFFER

• Competitive Salary: We recognize and reward talent with a competitive salary structure.
• Professional Development: We invest in your growth through ongoing training and development opportunities.
• Competitive Benefits: We provide eligible employees with a competitive benefits package, which includes extended health care; dental care; life, critical illness, and accident insurance; travel medical insurance; sick leave; and long-term disability.
• Wellness Benefits: We provide all employees with access to an employee and family assistance program.
• Retirement Benefits: We provide eligible employees with a Defined Contribution Pension Plan where IRC matches contributions of up to 5% of annual salary.
• Vacation benefits: We provide eligible employees with 4 weeks of annual vacation time to start.

For more information about our organization, go to https://irc.inuvialuit.com/jobs

Human Resources
Inuvialuit Regional Corporation
E-mail:[email protected] | Telephone: 867-777-7000 | Web: irc.inuvialuit.com

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