At Minga, we're on a mission to revolutionize campus management for modern K-12 schools, creating an environment where students thrive, feel safe, and actively engage in their communities through our innovative platform. As a tight-knit and growing team based in the vibrant Innovation Center in downtown Kelowna, BC, we're seeking a dynamic individual to join us as we continue to expand.

The Role:
Let's cut to the chase - we're looking for someone with exceptional administrative and communication skills to be a key support for our sales team. If this sounds like you, keep reading! If it's not quite your forte yet, master it and then consider applying in the future.

This role is full-time, Monday - Friday and can be a remote based role (Vancouver/BC based) or if you are in the Okanagan area, join our hybrid team at our Kelowna office location.

Expected start date for this role is in June 2025
Salary Range for this position is $60,000 - $70,000

Your Responsibilities:
As a vital Operations team member, you'll play a key role as a Sales Operations Administrator, leading the charge in managing and maintaining contract documentation, vendor registrations, and supporting the sales team with CRM administration and data cleanliness.

• Contract Administration
  • Manage and maintain legal documentation, including Data Processing Agreements (DPAs), vendor registration forms, service agreements, cyber security questionnaires, and other sales-related contracts.
  • Ensure compliance with school district procurement requirements by proactively maintaining vendor bid portals and submission processes.
  • Track and manage contract renewals, expirations, and required updates.
  • Organize and maintain all legal and procurement documentation for easy reference by sales, finance, and leadership teams.
• Vendor Approvals & Purchasing Cooperatives
  • Proactively research and seek out purchase cooperatives and vendor approval opportunities in various school districts.
  • Monitor procurement trends and identify strategic vendor registration opportunities to support sales efforts.
  • Assist the sales team in navigating vendor approval processes and submitting necessary documentation.
  • Serve as the primary point of contact for vendor registration inquiries and requirements.
• Sales Operations Support
  • Support with Minga app account management including creation of new accounts, adding appropriate points of contacts, and ensuring subscription dates are accurate.
  • Support with Hubspot CRM administration including ensuring that all sales-related data is accurate, up-to-date, and properly organized, entering data, running reports, and troubleshooting issues that come up, changing lay-outs, making field changes and building and editing basic workflows.
  • Ensure sales data in the CRM is clean and accurate

Your Qualifications:

• 2+ years of experience in administration, operations or a related field
• Strong attention to detail and ability to work independently.
• Excellent communication skills, both written and verbal.
• Proficiency in CRM tools (such as HubSpot), contract management platforms, and Microsoft Office/Google Suite.
• Bonus points for experience in education, education tech, or local government.
• Ability to enjoy life, have fun, and not take things too seriously.

The Perks:
Embrace the perks of a flexible, hybrid work environment (three days in the office), along with comprehensive health, dental, and vision care. Enjoy your well-deserved vacation days, holidays, and sick leave. Seize opportunities for professional development and training on the job. Our employees enjoy a more laid-back and enjoyable office environment (with snacks). Our team-building events, holiday parties, and social gatherings are the icing on the cake.

Join the Minga Movement!Are you ready to embark on an exciting career journey with Minga? Apply now and become part of a team of professionals dedicated to creating positive change in K-12 education! If you aren't the ideal candidate, that's OK too! If you don't have the related experience we are looking for in some way but still think you'd be great, apply anyway and tell us why.