For over 40 years, Archmill House Inc. has been a trusted leader in the creation of high-end millwork and premium store fixtures across North America. Our legacy is built on delivering exceptional craftsmanship, innovative solutions, and unwavering commitment to quality. This dedication has allowed us to become a preferred partner for a wide range of commercial and retail sectors.

At Archmill House, we take pride in our ability to evolve with the industry while maintaining our commitment to precision, efficiency, and client satisfaction. Our latest innovation, the Rapid Re-Image program, exemplifies this commitment. This cutting-edge restaurant remodeling solution is designed to meet the unique demands of Quick Service Restaurants, offering swift, flawless transformations that minimize disruption and maximize return on investment.

By integrating our expertise in millwork with the Rapid Re-Image program, Archmill House not only delivers superior renovations but also reinforces our reputation for excellence. We understand the importance of minimizing downtime, enhancing operational efficiency, and ensuring that every project we undertake reflects the high standards that have defined our brand for decades. With a robust presence across Canada and the United States, we continue to set the benchmark for quality and innovation in the industry.

POSITION SUMMARY

The Accounts Receivable & Revenue Specialist is responsible for managing and overseeing the accounts receivable process, including invoicing, collections, and cash application. This role involves ensuring accurate revenue recognition, performing reconciliations, and analyzing financial data to track performance against targets. Utilizing strong accounting knowledge, problem-solving abilities, and time management, the analyst will contribute to the overall financial health of the organization.

This posting is for an existing vacancy.

KEY RESPONSIBILITIES

Revenue Analysis:

• Invoicing customers as per the required schedule, weekly, monthly, etc.
• Process monthly progress billings for Corporate Programs and Rapid Re-Image Projects.
• Track work order on progress billing spreadsheets.
• Perform reconciliation between landed sales and revenue recognized on a month-to-month basis.
• Perform monthly reconciliation on US Sales Tax, ensuring accuracy before tax accountants generate the report, completing the reconciliation within 3 business days after month-end.
• Prepare and deliver flash reports on sales metrics within 3 business days after month-end.
• At a project level, provide variance analysis between actual to budgeted revenue.
• Provide waterfall analysis for gross profit, including variance analysis and comparisons of actual results to budgeted figures.
• Accrue cost of goods sold and revenue for progress billing in accordance with the Accounting Standards for Private Enterprises (ASPE) accounting principles.
• Generate production and other financial reporting to track payment progress.
• Coordinate with Project Managers to ensure all factors affecting revenue reporting are accounted for and implement proactive measures to minimize deviations from revenue guidance.
• Develop forecasts for upcoming invoicing activities.Maintain the Sales Invoice Forecast for updating newly awarded jobs and reconcile monthly billing to final forecast for the month.

Accounting:

• Assisting with month and year end tasks. Perform month-end journal entries and accruals as required.
• Set up and configure hubs for efficient data management.
• Assist with reconciliation of monthly progress billing General Ledger account and create internal invoicing for revenue recognition.
• Complete monthly balance sheet reconciliations related to project costs; Accounts Receivable, AR Holdback, Customer Deposit, & Progress Billing.
• Monthly analysis of Projects from PMR Reports to the financial profitability of the projects in ERP Assist with other ad hoc analysis and accounting responsibilities as required.

Accounts Receivable:

• Coordinate and lead weekly AR meetings to review account statuses, collection strategies, and payment trends. Communicate effectively with internal teams to support a unified approach to collections.
• Process payments and produce statements of accounts. Prepare statutory declarations and account reconciliation when required.
• Invoicing customers as per the required schedule, weekly, monthly, etc.
• Actively call customers to ensure payments are received on time and follow up on any outstanding invoices including sending out monthly statements.
• Handle overdue accounts with firm yet professional collections practices.
• Diligently follow up on overdue invoices by sending monthly statements, escalating collection efforts as needed, and maintaining clear records of all communications.
• Monitor and reconcile any holdbacks received, ensuring compliance with contractual obligations.
• Present money collection recommendations and strategies to the Finance Team, aimed at improving cash flow and optimizing payment recovery processes.
• Process bank deposits and manage cash flow projections. Record all finance entries related to banking in an accurate and timely manner.
• Own and manage key metrics, including the Day Sales Outstanding (DSO) metric, and provide weekly reports on performance against targets. Ensure timely reporting on revenue recognition targets to track progress and meet financial goals.
• Maintain up-to-date customer account records, ensuring that any changes or updates are reflected accurately in the system.
• Arrange customer cheque pickup via mail service when necessary.
• Banking, processing bank deposits, cash flow projections, and all associated finance entries.
• Perform customer credit analysis and establish credit limits.
• Maintain customer accounts and ensure accuracy of all account information.
• Process monthly progress billings for architectural millwork jobs. Tracking work order on progress billing spreadsheets.
• Assist with monthly and year-end financial closing activities, including reporting, reconciliations, and audits. Participate in cross training between accounts payable and accounts receivable function as required.
• Assist with special projects as required.
• Other duties as assigned.

QUALIFICATIONS

• Bachelors degree in accounting, Finance, or related field.
• Minimum of 2-4 years of experience in Accounts Receivable, Accounting or related Finance role.
• Ability to maintain confidentiality.
• Self-starter, organized, attention to detail, deadline oriented, hands-on.
• Assertive & diplomatic personality with the ability to drive results.
• Ability to work in a fast-paced team environment.
• Experience with ERP and/or accounting software is preferred.
• Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Excellent communication skills, both written and verbal.

WORK CONDITIONS

• In Person First Workplace
• Requires sitting/being stationary at a desk for extended periods of time.

CHARACTERISTICS TO SUCCEED

At Archmill House Inc., we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).

• Humble Who shares the credit and success with team members
• Hungry Who is always looking for more responsibilities and learnings
• Smart Who is emotionally intelligent and has good judgement

We pursue individuals who have an All In attitude. "All In" means showing unwavering commitment, embracing teamwork, and going above and beyond to drive success for our company, our colleagues, and our clients.

WHY YOU WILL LOVE WORKING WITH US

• Competitive Salary
• Flexible Benefits - Health & Wellness Spending Account
• Paid Holidays & Vacation
• Paid Sick/Family Emergency Days
• Training & Professional Development Opportunities
• Employee Assistance Program
• Extended Travel Policy
• Perkopolis Account
• In-Office Bistro with Snacks & Refreshments
• Frequent Social Committee Events

OUR COMMITMENT TO EQUITY & INCLUSION

Archmill House Inc. is committed to fostering an inclusive and accessible work environment where all employees feel respected and have the opportunity to succeed. If you are contacted to arrange for an interview, please advise us If you require an accommodation and we will work with you to ensure your needs are met. We encourage applicants from all backgrounds to apply, and we are committed to providing a fair and accessible application process for everyone.