Our client is a Casting & Production company supporting the TV and film industry and worked with studios that include Disney, Warner Brothers, Paramount, Netflix, Lionsgate and Apple+.

Join a dynamic team in a fast-paced environment where versatility and adaptability are key! We are seeking an Administrator Coordinator with personal administrative responsibilities to keep our operations running smoothly while wearing multiple hats.

Responsibilities

• Personal Administration: Manage the owner's calendar, ensuring seamless coordination.
• Event Support: Tracking and scheduling appointments for the casting director

Assist in casting events, liaising with vendors, and coordinating logistics.

Use Canva to post listings.

Corresponding with film productions, contractors, and vendors.

• Marketing & Social Media: Support marketing efforts, keep Social Media postings updated
• Financial Administrative Tasks: Utilize Excel and QuickBooks for inputting banking data, tracking invoices, and working with vendors
• Data Entry & Organization: Handle general administrative duties, maintain records, and ensure data accuracy.

Qualifications

• Proven experience in administrative coordination, preferably in a dynamic workplace.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Excel, QuickBooks, and social media management.
• Familiar with Intermedia, Microsoft 365, Google suite, Box, Slack
• Excellent communication skills for vendor coordination and team collaboration.
• A proactive mindset with the ability to adapt to shifting priorities.

This is a Full-Time and On-Site position at $28/ hr