Durward Jones Barkwell is one of the largest public accounting firms in the Niagara, Hamilton, and Halton regions, with offices spanning from Burlington to Welland. The firm was founded in 1940 and features a dynamic group of professionals. "Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients, and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us, nothing is trivial. We have the experience to handle any situation from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live. As one of Hamilton-Niagara's Top Employers for 2025 and one of Canada's Top Small & Medium Employers for 2025, we lead in offering our employees an exceptional place to work. We offer all of our employees: * Competitive compensation and benefits package * Flexible work-life balance and summer hours * Professional development, learning, and growth support * A dynamic team of employees who desire to see everyone succeed! Our St. Catharines office has an immediate opening for a full-time Administrative Professional. The role plays a key role in coordinating all scheduling activities within the office while providing essential support to various administrative functions. This position requires a high level of organization, attention to detail, and the ability to adapt to shifting priorities as responsibilities may fluctuate throughout the year to meet evolving business needs. Key duties include managing calendars, coordinating meetings, and providing a reliable backup for general administrative tasks. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment, contributing to the smooth and efficient operation of the office and its teams. Reporting to the Administrative Lead, Managers and Partners, you will be responsible for: * Portraying a professional business image by promptly and courteously satisfying the needs of our clients in person, through email and over the phone * Monitoring, addressing, and routing general office emails to ensure prompt and appropriate responses * Assembling financial statements, corporate and personal tax returns, other tax filings, and preparing enclosure letters and other correspondence * Managing the workflow schedule by assigning unallocated tasks to staff based on their availability and qualifications. * Drafting and formatting internal and client correspondence with a high level of accuracy * Preparing and performing daily bank deposits and drafting bank memos as necessary * Entering disbursements including corporate financial statements, T2s/T3s, T1s, and expense reports * Performing year-end file lockdowns, roll forwards, and scanning and archiving of documents * Calling and interacting with Canada Revenue Agency (CRA) with respect to various items including but not limited to, requesting extension on post assessment reviews, setting up HST accounts, gathering general client information and uploading documentation to CRA * Tracking assignment, completion, and submission of post assessment reviews for both personal and corporate clients * Supporting billing processes, including entry of disbursements, preparation of interim/final invoices, and generation of WIP/AR reports * Assisting with Accounts Receivable collections, including generating statements, making collection calls, and processing adjustments * Training new employees on internal administrative systems, including timesheet entry and reporting tools, and providing general administrative support across departments as needed * Planning and executing special events, and managing ad hoc projects as required. The successful candidate will have: * Successful completion of a Business or Office Administration program, or equivalent experience * Minimum five (5) years of experience in an administrative role, preferably within a public accounting firm * Proficiency in Word, Excel, PowerPoint, with an aptitude to learn standard Firm software and other relevant applications and technical/office equipment * The ability to differentiate when to take action independently or to escalate to appropriate personnel * The ability to multitask and meet multiple and/or unexpected deadlines in a demanding environment * Sound judgment regarding confidential matters and time-sensitive material * Strong knowledge of Microsoft Outlook, including managing emails, calendars, and meeting requests * Knowledge of CaseWare, CaseView, Doc.It, Taxprep an asset If you are a confident, dedicated, and hard-working professional who is motivated to achieve high standards of quality service and value to clients, we would love to hear from you! We appreciate all who express interest; however, only those selected for an interview will be contacted. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.