JOB PURPOSEThe Assistant Purchasing Manager is responsible for supporting and managing procurement operations, supplier negotiations, inventory control, and cost reduction initiatives. This role ensures materials and components are sourced efficiently, supporting production requirements while maintaining cost-effectiveness and quality standards. The position requires strong leadership and strategic thinking to oversee purchasing activities and vendor relationships while preparing to step into a Purchasing Manager role in the future.
DUTIES AND RESPONSIBILITIES

• Implement and maintain procurement strategies, policies, and procedures to optimize cost, quality, and lead time.
• Forecast procurement needs, analyze market trends, and ensure sourcing aligns with business objectives.
• Develop and track Key Performance Indicators (KPIs) to monitor procurement efficiency, supplier performance, and cost savings.
• Continuously identify opportunities for improvement and cost reduction in the supply chain.
• Build and maintain strong relationships with key suppliers, negotiating contracts to ensure favorable pricing and terms.
• Identify and onboard new suppliers to enhance supply chain flexibility and mitigate risks.
• Proactively monitor supplier performance, addressing issues related to quality, delivery, and service.
• Lead procurement activities related to new projects, ensuring suppliers align with Sherwood's operational needs and standards.
• Supervise, train, and develop purchasing staff, including buyers and planners, to strengthen procurement capabilities.
• Conduct performance evaluations, provide feedback, and ensure team alignment with business goals.
• Coordinate with production and planning teams to ensure material availability and prevent production delays.
• Monitor inventory levels, implement inventory control measures, and work to minimize stock shortages and excess.
• Manage purchase requisitions, approve and issue purchase orders, and ensure compliance with company policies.
• Track purchasing activities, analyze procurement data, and report trends to management for strategic decision-making.
• Handle supplier disputes, defective goods, and service-related issues, ensuring corrective and preventative actions are taken.
• Ensure all procurement activities comply with safety, regulatory, and ISO requirements.
• Liaise with Accounts Payable to ensure accurate and timely payment of supplier invoices.
• Manage procurement for capital projects, maintenance activities, and special orders.
• Maintain accurate procurement records, ensuring proper documentation of contracts, agreements, and purchase history.
• Support supplier audits and qualification processes to meet Sherwood's quality standards.
• Support the process improvement initiatives to enhance efficiency and eliminate non-value-added activities.
• Evaluate and implement solutions to streamline purchasing and supplier management functions.
• Ability to travel for supplier meetings, negotiations, and audits as required.
• Other duties as assigned.

QUALIFICATIONS

• 5+ years of purchasing or supply chain experience, preferably in a manufacturing or industrial environment.
• Strong leadership skills with experience in managing teams and developing talent.
• Advanced negotiation skills with a proven track record of cost savings and supplier management.
• Proficiency in Microsoft Excel, Word, and ERP systems (Visual Manufacturing preferred).
• Strong analytical, problem-solving, and decision-making skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Experience in contract management and supplier agreements.
• APICS or PMAC certification is an asset.
• Familiarity with engineering drawings and technical specifications.
• Knowledge of ISO procedures and audit requirements is an asset.
• Effective interpersonal and communication skills to build strong supplier and internal relationships.