Project Coordinator/Executive Assistant

Total Compensation:100,000-120,000+++ Full Benefits on day one+ 4 Weeks of Vacation!!!

This role is downtown Toronto and less than a 5-minute walk from Union Station

The individual will be required to work in the office 2 days per week

THE OPPORTUNITY: Is due to GROWTH and this is a NEW role within an Executive Search firm that is innovative and very collaborative! The company is progressive and forward-thinking and is looking for a Project Coordinator/Executive Assistant to assist two very busy Executives who want a “right arm” and a long-lasting partnership. The ideal candidate would have previous experience working at an Executive Search firm as well as possess strong administrative and problem-solving skills, combined with the proven ability to maintain a high level of accuracy and pay strict attention to detail. If you are proactive, resourceful, service-oriented and really enjoy working in a client facing role then this would be a great career opportunity! This role will be challenging and rewarding due to the variety of duties and responsibilities.

Responsibilities can include but are not limited to:

· Proactively manage very busy calendars, ensuring all necessary materials and resources are prepared in advance.

· Gather and prepare the necessary information, materials and resources for meetings and events.

· Manage multiple projects and ensure all deliverables and deadlines are met.

· Create reports and presentations for external stakeholders.

· Plan and arrange events for external stakeholders.

· Conduct research as well as work with a CRM and ensure all information is up to date and accurate.

· Arrange travel (flights, hotel, car service) and make last minute changes as well as provide a detailed itinerary

· Manage expenses and ensure they processed accurately and on time.

· Ensure a positive and professional experience for all internal and external stakeholders.

· Prepare and provide updates to the Executives on a regular basis regarding the priorities and objectives that have changed throughout the day.

· Build and maintain strong internal and external relationships, responding to any inquiries in a clear and efficient manner.

Qualifications:

· Experience working in an Executive Search/Recruiting firm or experience working for a lawyer or experience in a professional services organization or experience in a client facing administrative role.

· Strong influencing, interpersonal and diplomacy skills with a high comfort level in dealing with high profile senior Executives and individuals at all levels.

· Ability to take initiative and demonstrate a flexible approach in responding to needs as they arise.

· Strong service orientation and sound judgment in assessing requests, with the ability to act on issues and handle situations on the Executive's behalf.

· Able to exercise discretion and tact in sensitive and confidential situations.

· Strong verbal and written communications skills.

· Strong organizational, time management and priority setting skills in order to meet tight deadlines.

· Post secondary education (Degree or Diploma) is a definite asset.