Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor that continues to grow year after year. They have built exceptional industry recognition delivering results for a variety of mechanical services including installation and maintenance for Institutional, Commercial, and Industrial construction projects as well as mid-high rise residential. Business units are divided between two distinct areas: Major Projects (primarily construction based) and Special Projects, focused on unique, smaller-scale, and specialized projects that require a tailored approach and quick turnaround.

Recognizing that their people are the key contributor to their success, becoming a member of the MML team offers several benefits, including professional growth and advancement opportunities.

Role Overview:

Based at the Hamilton office with occasional site visits as required, the Project Coordinator is responsible for managing technical communications, documentation, purchase orders and invoicing related to a project. The may support multiple straightforward projects or a few moderately complex ones.

This role involves close coordination with Project Managers, Site Supervisors, engineers, and clients to help ensure projects are executed smoothly and efficiently. A successful candidate will have developed a good understanding of mechanical systems and construction processes, along with strong organizational skills to manage multiple priorities independently while remaining well-supported by the Project Manager and Site Supervisor as needed.

What you'll be doing:

• Manage project documentation including contracts, drawings, purchase orders (PO), shop drawings, all correspondence, equipment deliveries, etc.
• Review of project contract scope against bid scope and reconciliation of differences with GC. Determines if there are gaps in the scope as defined by estimating
• Development of purchase order documentation for Vendors and Subcontractors based on quotations and project requirements
• Prepares a Project Schedule and overall Project Budget and supports the PM and SS to manage the schedule and budget
• During Project handover from Estimating, reviews project specifications, drawings, equipment PO, Sub-contractors PO, schedules, budget data and all other project related documentation.
• Obtains and Reviews Shop drawings, obtains and reviews approval with GC and Engineer. Determine if shop drawings are applicable and accurate
• Assists the Site Supervisor in coordinating Subcontractors
• Conducts field meetings the PM and SS and develops the meeting minutes
• Tracks and coordinates all Vendor shop drawings and delivery dates with SS
• Prepares Request for Information (RFI), generates change order and/or work orders
• Coordinates with GC, Owner, or Engineer to resolve coordination issues. Obtains support from the PM or SS as required for difficult issues
• Develops progress invoices for the project on a regular schedule. Coordinates all billing issues with the GC or Owner. Works with GC to negotiate schedule of values
• During the Project, regularly monitors progress billing and subcontractor billing to ensure timely cash flow. Can determine what subtractor progress billing levels should be if an invoice is not received
• Can negotiate with Subcontractors in the best interest of MML when issuing POs
• Develops the O&M manual package throughout the project
• Coordinates submissions and maintains the as-built drawings for the project
• At Project Completion, determines that all project invoicing has been completed
• At “near” Project Completion, implements the necessary tasks to achieve project closeout, including a billing review
• Accountable for supporting other PCs and SSs
• Support field staff and projects using technical skills and equipment as required/as skillset supports
• Supports project forecasting activities, and required follow-ups
• Ensures all project related documentation follows MML procedures
• Performs other duties as required

Requirements

• Minimum 5 years of project coordination experience in ICI or mid-hi rise residential construction
• Experience coordinating with mechanical trades and a solid understanding of mechanical building systems, such as HVAC, plumbing, and piping as they relate to the construction process
• Proven ability to balance tasks across multiple construction projects
• Proficient working knowledge of project management software (e.g., Procore, Accubid, Change Order, or equivalent)
• Strong organizational and time management skills
• Good communication skills, both written and verbal
• Valid driver's license in good standing and flexibility to travel to job sites when required
• Diploma/Degree in a construction-related field is an asset
• Licensing or Red Seal certification in mechanical trade, or equivalent experience, is considered an asset

Benefits

What Mattina Offers

• 45 years of economic stability
• Competitive compensation
• Bonus program
• Comprehensive benefits
• Employer RRSP contributions
• Continuing education and training opportunities
• Team approach to all work activities
• Entrepreneurial, collaborative, friendly environment with a team approach to all work activities
• ISO Certified
• Fully insured and bonded – committed to health & safety with an exemplary Workplace Safety & Insurance Board record.

For consideration, please apply online. As part of our commitment to inclusivity, diversity, equity and accessibility, our goal is a workforce built on respect that reflects the communities we serve. We thank all applicants for their interest but only those selected for an interview will be contacted.

We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honour accommodations at any part of the recruitment process and invite you to let us know how we can help.