Administrative Assistant Full-Time (In-Office)

Location: Calgary, AB
Schedule: Monday to Friday | 8:00 AM 5:00 PM

About Lauren Foundations

At Lauren, integrity is everything. We prioritize trust, transparency, honesty, and respectvalues that guide every decision we make. Our work is driven by adaptability, accountability, collaboration, and an unwavering commitment to quality. These values form the foundation of Lauren Foundations, and were looking for individuals who share our passion for doing the right thingalways.

Position Summary

We are seeking a reliable and highly organized Administrative Assistant to join our Calgary team in a full-time, in-office capacity. This role is essential in ensuring the smooth daily operations of the office while supporting various internal functions including administration, accounting, IT coordination, reception, and onboarding. The successful candidate will be proactive, professional, and adaptable with a strong focus on service and detail.

Key Responsibilities Administrative Support

• Maintain inventory of office supplies and ensure all shared spaces are clean, organized, and fully stocked
• Format documents, manage incoming and outgoing mail, and support internal meeting coordination
• Provide general administrative support to all departments as needed

IT Coordination

• Support the setup and configuration of hardware and software for new and existing staff
• Troubleshoot minor IT issues and manage the offices IT equipment inventory
• Act as the liaison between staff and external IT support services

Reception & Visitor Management

• Greet and assist all visitors, ensuring a professional and welcoming first impression
• Maintain accurate visitor logs and coordinate meeting room bookings

Onboarding Support

• Facilitate onboarding logistics for new employees, including workspace setup and scheduling
• Provide administrative support throughout the onboarding process

Qualifications Education & Experience

• Certificate or Diploma in Administration, Business Administration, or a related field
• Minimum of 5 years of relevant administrative experience
• Experience in an engineering or energy industry environment is considered an asset

Skills & Competencies

• Exceptional organization and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office Suite and general office systems and tools

Abilities

• Works well independently and collaboratively
• Able to adapt to changing priorities and take initiative in problem-solving
• Comfortable managing a dynamic workload with frequent interruptions

Additional Details

• Full-time, in-office role based in Calgary, AB
• Standard hours: Monday to Friday, 8:00 AM 5:00 PM
• Occasional flexibility may be required to meet business needs