POSITION: People and Culture Coordinator
REPORTS TO: Manager, People and Culture
DEPARTMENT: Human Resources
LOCATION: North Bay
REFERENCE: 800-60-26
SALARY: $74,932 – $88,140
WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.
ACCOUNTABILITY STATEMENT:
As a key member of the People and Culture team, the Coordinator will support the execution of training, engagement, and organizational initiatives through high-quality logistical coordination, communications, and documentation support. This role is ideal for someone with strong planning and administrative skills who thrives in a collaborative, fast-paced environment with a passion for employee experience and organizational culture.
MAJOR DUTIES/ RESPONSIBILITIES:

• Coordinate learning and development logistics: schedule and support in-person and virtual learning events, onboardings, and workshops; prepare branded training materials; manage LMS documentation and digital learning content.
• Support organizational engagement initiatives: assist in coordinating employee engagement events, such as surveys and recognition programs; help track action items and contribute to planning meetings and communication materials.
• Deliver event and change logistics: provide logistical support for change initiatives and employee events (e.g., town halls, DEI events); book venues, handle registration and catering, and provide on-site or virtual hosting support.
• Support DEI programming: assist with administrative coordination and tracking of diversity, equity, and inclusion initiatives; manage DEI-related documentation, participation tracking, and committee logistics.
• Document and program support: maintain records and documentation repositories; prepare meeting agendas and communications; coordinate shared service requests and ensure timelines for People and Culture initiatives are met. Complete data entry, meeting minutes, or preparing reports as required.
• Policy maintenance: help develop, update, and maintain administrative policies and procedures to ensure accuracy and appropriate resources are available.
• Order and maintain department office supplies.
• Travel may be required to assist with events across our organizational centers.
• Other administrative duties as assigned.

REQUIREMENTS:

• Advanced College Diploma in Human Resources, Business Administration, Communications, or related field
• 2 to 3 years of experience in an administrative, coordination, or program support role, particularly with documentation and materials in a multi-stakeholder environment
• Prior experience supporting HR, training, employee engagement, or communications functions is an asset
• Experience with survey tools (e.g., Microsoft Forms, SurveyMonkey) and virtual platforms (e.g., MS Teams, Zoom) is preferred
• Training or certification in project coordination, instructional design, or change management is preferred
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with SharePoint or LMS platforms
• Excellent organizational, coordination, and time management skills
• Strong interpersonal skills and ability to communicate clearly with internal and external stakeholders
• Ability to manage multiple tasks and competing priorities under tight deadlines
• Demonstrated professionalism and discretion when handling sensitive information
• Comfortable working both independently and as part of a collaborative team
• Commitment to health and safety

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.
CLOSING DATE: June 1, 2025, no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers
At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.
Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.
Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.

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