Position Summary

Seabird Island is committed to community empowerment and meaningful engagement. We are dedicated to creating a culturally safe and inclusive environment that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking an Engagement Assistant to join our team, working collaboratively to enhance the planning, coordination, and delivery of community engagement initiatives.

Under the direction of the Supervisor, the Engagement Assistant provides culturally informed support in implementing community engagement strategies and activities for community members of all ages. This role involves developing and utilizing a variety of methods and toolssuch as surveys, interviews, and community eventsto collect qualitative and measurable input and feedback. The Engagement Assistant will also engage in community relations activities that support both clients and the broader community. Collaboration with other departments is integral to ensuring that engagement efforts are well-coordinated, inclusive, and reflective of community needs and priorities.

This is a term contract with an end date of March 31st, 2026.

What you'll do

Meeting and Event Coordination

• Compose and distribute events and meetings communication.
• Compile agendas, meeting kits, and presentation materials.
• Coordinate logistics such as venue bookings, catering, AV requirements, and set-up/take-down.
• Manage registration processes, attendee tracking, and follow-up communications.
• Record and distribute accurate meeting notes or minutes.
  

Community Engagement and Outreach

• Support the planning, promotion, and execution of community events, workshops, and forums.
• Assist with the delivery of engagement activities tailored to Seabird Island community members.
• Participate in public events to represent the organization and gather community input.
• Facilitate meaningful engagement with community members, ensuring their voices are reflected in planning and decision-making.
  

Data Collection and Analysis

• Develop and use tools such as surveys, questionnaires, and focus groups to collect feedback.
• Maintain accurate records and databases of community feedback and engagement activities.
  

Collaboration and Relationship Building

• Foster effective working relationships with internal departments, partners, and stakeholders.
• Support collaboration across programs to ensure alignment with community needs and goals.
• Act as a liaison between community members and relevant departments or leadership.
  

Communications and Promotion

• Assist with the development and distribution of promotional materials (flyers, posters, social media content).
• Support the creation of presentations and briefings for internal and external audiences.
• Maintain engagement calendars and schedules to ensure smooth coordination of events and meetings.
  

Administrative Support

• Provide general administrative support such as filing, photocopying, and organizing materials.
• Maintain an inventory of supplies and promotional items used for outreach activities.
• Support the preparation of monthly reports and updates to supervisors or leadership.
  

Other Duties

• Additional responsibilities as needed to support the community and uphold our shared values.
  

What you Bring

Qualifications

• Experience in a related role, with a strong background in community engagement and relations.
• Education or experience in Hospitality Management is considered an asset.
• Excellent verbal and written communication skills, with the ability to engage diverse audiences.
• Strong knowledge of the local community and the ability to build and maintain meaningful connections with community members.
  
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, Teams, and email communication.
  
• Exceptional interpersonal, organizational, and time management skills, with a focus on community development and service delivery.
  
• Experience working with families and collaborating with organizations to support community goals.
  

Preferred

• Indigenous candidates are strongly encouraged to apply.
• Knowledge and understanding of Seabird Islands culture, traditions, teachings, community dynamics.
• Excellent writing, editing, and verbal communication skills.
  
• Ability to respond quickly and professionally to community or colleague needs and inquiries.
• Lived experience as a member of a First Nations community.

Cultural Competency

• Understanding of Indigenous cultures, traditions, and contemporary issues.
• Understanding of intergenerational trauma and its impacts on Indigenous peoples and communities.
  
• Experience working within Indigenous communities and applying culturally safe practices.

How to Apply

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience, particularly in relation to administrative experience. Please include references that can speak to your experience and skills.

Have a question about this position before you apply? [email protected].

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation.

Pre-employment screening

Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Mtis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.

We thank you for your interest. Only those selected for an interview will be contacted.