** THIS IS NOT AN HR POSITION **

About Circle Productions

Circle Productions is a film production company in Vancouver, BC and Toronto, ON that specializes in producing live-action advertising. We are home to a talented, eclectic and evolving team who are really good at what they do. We collaborate with the world's leading agencies, brands and production companies to create award-winning content. We care about what we make. It's more fun that way.

Role Overview

*PLEASE NOTE* This is not an HR position – it is in the Film/TV Production industry.

We are seeking a highly organized and detail-oriented in-house Talent/Production Coordinator. This role is crucial in ensuring smooth administration, providing on-set support during shoot days, and managing accounts and wrap-up. This is an exciting opportunity to be part of a dynamic team and contribute to top-tier productions.

Key Responsibilities:

1- Talent Administration

• Build and maintain strong relationships with agents, casting directors, Advertising agencies and industry professionals.
• Consistently maintain multiple job lists, calendars and other shared resources.
• Database management
• Manage wrap admin and general bookkeeping of all accounts.

2- On-Set Support

• Represent Circle Productions professionally at all shoots.

Qualifications and Skills

• Tech-savvy and proficient with Mac environments, Microsoft Office, Excel, Dropbox, and Filemaker (or other CRM platforms).
• Strong organizational skills, good attention to detail, and confidence working on multiple projects simultaneously.
• Prior experience in coordination, Film/TV production, or a related field a strong asset.
• Knowledge of film/tv industry contracts, regulations, and payroll processes is a plus.

Benefits and Perks

• Competitive salary
• Generous healthcare package
• Casual dress
• Convenient Mount Pleasant location

Salary Range: $70K - $78K per year, depending on experience.

If you're passionate about organization, you love working with people, and you're eager to make connections in the commercial production industry, we'd love to talk to you. Tell us why you would like to be a part of our team and how this role is a great fit for you: What are you great at? What are your career aspirations? How can Circle help you get there?

This is a full-time position starting ASAP. Monday to Friday, in-person only in Vancouver.

Send your cover letter and resume to [email protected] with “Talent Coordinator” as the subject line.