Bookkeeper

About Smithers Community Services Association:
Founded in 1973, Smithers Community Services Association is dedicated to provision of services which enhance the quality of life and promote equal opportunity for all people within our communities. Working in partnership with our staff, volunteers and clients, we strive for excellence in advocacy, service development and program delivery. We currently have a staff of about 70 people.

Over the last 50 years, SCSA has offered numerous services to the community that changed as the needs of Smithers and area change. Todays SCSA operates numerous programs in the community. We provide services for people with developmental disabilities, parenting programs, youth programs, public transit systems, and family housing sponsored by BC Housing.

Our Ideal Candidate:

You are an individual with a strong work ethic and a commitment to working with a management team to ensure the success of programs designed to support disadvantaged or marginalized individuals within the larger community. You have experience in data entry and some training in bookkeeping or accounting but see yourself moving forward to achieving certifications and providing input as a member of an Administrative/Finance/Human Resource team into strategic decisions which will guide our organization into the future.

The Role:

Step into a vibrant role where your day is filled with pivotal financial tasks, from processing bi-weekly payroll to managing electronic funds transfers, under the guidance of our interim Bookkeeper/Financial Administrator. You'll play a key role in our end-of-year preparations, accurately handling T4s and employment records, and maintaining the integrity of our financial records through diligent transaction recording and reconciliation. Your contributions will not only ensure our financial health but also assist in strategic decision-making and smooth onboarding of new team members, making you an essential part of our team's success and operational efficiency.

Working under the supervision of Finance Manager, you will

• Process bi-weekly payroll with accurate accruals and timely remittances.
• Provide ongoing support to program managers in financial literacy and respond promptly to staff inquiries regarding payroll and expense requests.
• Collaborate with the HR Generalist to effectively administer group benefits.
• Handle Electronic Funds Transfers (EFT) accurately.
• Assist in the preparation and distribution of T4s and Records of Employment (ROEs).
• Record financial transactions daily and maintain the GL.
• Prepare books for trial balance to ensure financial accuracy.
• Manage financial aspects including donations, grants, and other funds.
• Record and manage all revenue streams, ensuring accurate reporting to the Finance Manager/Executive Director.
• Generate detailed financial reports for program managers.
• Verify data entries for accuracy and perform necessary reconciliations.
• Assist with payroll processes during onboarding and offboarding in collaboration with HR.
• Prepare various reports such as WorkSafe BC, GST returns, and CRA charity reports.
• Compile year-end information for external auditors.
• Prepare monthly reports for the Board and regular finance reports for funders like BC Housing and Northern Health.
• Step in for the Finance Assistant when needed to prepare Accounts Payable and process checks.
• Conduct thorough account reconciliations, including monthly bank reconciliations.
• Support the Finance Manager with recommendations on financial procedures and practices.
• Ensure compliance with all government reporting requirements.

• Monitor cash flow and manage cash resources efficiently.

Your Contribution:

Join our dynamic team, where your expertise in financial data entry and your passion for numbers will be highly valued. With at least two years of hands-on experience and some formal training in Bookkeeping or Accounting under your belt, you are the detail-oriented professional we are looking for. Your exceptional organizational skills and ability to juggle multiple priorities seamlessly will make you an invaluable asset to our team. We appreciate clear communicators, both verbally and in writing, who can convey complex information with ease. If you're familiar with Sage accounting software, that's a plus, but what we're really looking for is someone who can adapt quickly to new technologies, including our suite of Microsoft programs and other electronic systems. Come contribute to our success while advancing your career in a supportive and challenging environment!

Benefits:

• Comprehensive Extended Health Care including vision, dental, and counselling services with a coverage of up to $1,500.
• Life Insurance & Short-Term Disability & Long-Term Disability
• Registered Retirement Savings Plan (RRSP)
• Wellness Day & Wellness Allowance

For a complete list of duties and desired qualifications, please consult the Job Description linked to this posting.

Smithers Community Services Association embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We value a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity support our mission to enhance the quality of life in our communities. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons.