Scheduling Manager

Vancouver, Victoria or Kelowna, B.C. Canada | Full time

The Opportunity

At Baptist Housing, every day is an opportunity to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. As the Scheduling Manager, you'll oversee and coordinate schedules for our team members, provide training and direction to the scheduling team, and manage the scheduling system. You will also foster an empowering environment to enhance seniors' autonomy and independence in our various housing communities.

About The Role

As the Scheduling Manager, you will lead the scheduling function across our organization, ensuring efficient workforce coordination and compliance with collective agreements. You'll mentor a team of Scheduling Assistants and Reception Clerks, while collaborating closely with HR, Payroll, and Operational leaders to continuously improve processes and systems.

Key Responsibilities

• Provide orientation, coaching, and continuous training to the scheduling team
• Supervise daily scheduling operations, including payroll submissions, callouts, and timeclock management
• Identify opportunities for process improvement and lead implementation of new scheduling initiatives
• Configure and maintain the scheduling system, documenting changes and troubleshooting errors
• Ensure scheduling practices comply with collective agreements and relevant legislation
• Monitor team attendance, audit agency invoices, and analyze scheduling data to identify trends
• Promote a strong health and safety culture within the scheduling function
• Collaborate with HR, Payroll, and site leaders to resolve scheduling-related issues

Requirements

• Bachelor's degree and/or a relevant diploma
• Minimum 3-5 years of experience with scheduling, time and attendance, and pay administration
• Experience interpreting collective agreements

About You

You have a heartfelt commitment to supporting the elderly. Your upbeat, positive attitude and love for laughter make you a pleasure to work with. Flexible, adaptable, and resilient, you thrive in dynamic environments. As a collaborative servant leader, you excel at team building and maintaining positive working relationships. Your critical thinking, strong analytical, and problem-solving skills are complemented by your effective communication and interpersonal skills. With a self-motivated, detail-oriented, and organized approach, you manage time, workload, and priorities efficiently.

Compensation & Benefits

We offer a competitive compensation package, featuring a salary range of $35 - $40 per hour. Your comprehensive benefits include employer-paid extended health and dental coverage, along with a generous four weeks of vacation. Additionally, we provide RRSP matching contributions and support for your ongoing professional development.

Baptist Housing Careers

Our Promise to You

At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. Joining Baptist Housing means becoming a part of a committed and compassionate team that strives to create a warm and relational community where you can confidently bring your whole self to work, knowing that your contributions are valued and recognized. Our people and our values are what set us apart, and together we make a meaningful difference in the lives of our residents.

Why Work at Baptist Housing?

• Meaningful Service: Your work matters! You can make a real impact on the lives of our residents. Your role is both fulfilling and purposeful.
• Supportive & Fun Community: We're more than colleagues. Experience a supportive, safe and fun environment where we take our work seriously, but not ourselves.
• Recognition & Appreciation: Experience appreciation events and receive recognition awards through our team programs

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