Reporting to the Vice President Finance & Admin, the Project & Invoicing Coordinator is responsible for all customer project setup, invoicing and processing of all vendor invoices using Q&C's ERP system.

Duties and Responsibilities

The following is a list of the essential duties and responsibilities of this role. The time spent on these tasks will vary as business needs require. Q&C maintains the right to modify job duties and responsibilities at its discretion.

General

· Develop and maintain work relationships that are required to achieve regular tasks and objectives.

· Establish rapport and communicate openly and effectively.

· Practice active listening and solid understanding of others.

· Input daily activities in company time and expense billing system (project management and employee time and expense software) as required.

· Ability to deal with complex and time sensitive issues.

· Fulfill other duties as required.

Service Delivery

· Create and/or update projects in Acumatica, using information provided by the sales team and as directed by service delivery team.

· Assist service delivery team in project forecasts and budgets.

· Ensure all relevant project documents are saved in Acumatica.

· Prepare accurate and complete project work initiations and send them to the relevant service delivery team.

· Facilitate customer changes and project closeout in Acumatica

· Prepare customer invoices in an accurate and timely manner.

· Distribute reviewed and approved customer invoices.

· Manage the Q&C invoicing email to ensure all customer queries and requests are addressed in a timely manner.

Accounting

· Maintains relationships with vendors, addresses inquiries, and resolves discrepancies.

· Receives, and verifies third-party vendor invoices for accuracy and completeness.

· Processes vendor invoices using Q&C's software and sends for approval.

· Maintains accurate records of all account payable transactions and financial data.

· Reconciles account payable statements with vendor records to ensure accuracy and identify any discrepancies.

· Assisting with other accounting and bookkeeping activities, as requested

Information Technology

· Follow Information Security Management System practices, as they apply to the role; and

· Minimize risks to IT security and promptly report any potential IT security issues.

Special Projects

· Specific projects as assigned.

Work Environment

The following work environment elements are present in the role:

· Time pressures;

· Quality pressures; and

· Light physical effort (dealing with boxes, files, AV equipment, etc.).

Requirements

The employee is expected to have:

· The ability to work independently and as part of a project implementation team;

· Self-motivation;

· Project-oriented skills, with the ability to work on more than one (1) project at a time;

· Strong organizational skills;

· Excellent attention to detail; and

· The ability to be flexible to adjust to changes in tasks and work environment.

Education and Training

The following education and training is needed for the performance of the work:

· Bachelor's degree or equivalent industry experience;

· Computer Aptitude in:

o Functional software applications used by Q&C (i.e., intermediate level as minimum):

§ Microsoft Office (programs and services);

§ Microsoft Visio;

§ Acumatica; and

· Willing and capable of learning new applications and technologies with a particular emphasis as to how they might be leveraged within Q&C.

Communication Skills

The following communication skills are needed in the performance of the work:

· Discretion – selective and mindful about conveying information due to its sensitivity, or confidentiality;

· Technical – providing detailed explanations of processes, regulations, or concepts;

· Interpretation – using good listening skills to understand another's position and to confirm translation; and

· Diplomacy – practicing a high level of communication aimed at resolving problems while maintaining a level of respect for the interests of the parties involved.

Nature of Decisions

The following describe the nature of decisions expected in the role:

· Taking directions from Q

· Acting as subject matter expert, if appropriate;

· Enabling activities to stay on track (project management. scheduling, prioritizing); and

· Making decisions relating to the quality of work (measuring against standards)

Benefits

Learn about what makes our company unique at www.qualityandcompliance.com.

Q&C welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process