Position Summary

The Marketing & Proposal Coordinator plays a key role in supporting the business development, marketing and proposal team with a wide range of initiatives that build our brand and grow our business. As an enthusiastic team player, you will apply your imagination and creativity to develop tangible solutions that meet the evolving needs of our growing construction company. From supporting external marketing campaigns to crafting compelling and winning proposals, this entry level role offers great learning potential through exposure to a variety of marketing and business development processes, projects and programs.

As a Marketing & Proposal Coordinator your key accountabilities will involve:

• Supporting the planning, organization and implementation of the annual marketing plan including:
  • Content creation and curation.
  • Event management.
  • Social media campaigns.
  • Client and staff appreciation.
  • Lead generation and performance analysis.
• Designing and producing visually compelling presentations and marketing materials using Adobe Creative Suite and Microsoft Office.
• Supporting the proposal process including creation and maintenance of project profiles, staff resumes and other forms of standard content.
• Writing, editing, and formatting proposal content to ensure clarity, coherence, and compliance with client submission guidelines and deadlines.
• Monitoring bid search portals for potential opportunities and conducting industry, marketing, and client research.
• Maintaining proposal tracking systems, content libraries, and marketing databases (e.g., CRM software).
• Assisting with the planning and execution of marketing campaigns, events, and client outreach.
• Supporting brand consistency and corporate identity across all external communications.
• Assisting with social media updates, website content, and newsletters as needed.
• Organizing and coordinating participation in business development and networking events such as trade shows, conferences, and industry events.
• Supporting the existing business development, marketing, and preconstruction teams with planning, organizing, and reporting on a variety of departmental initiatives and processes.
• Identifying and undertaking process improvement initiatives to drive successful outcomes and improve efficiency.

As a Marketing & Proposal Coordinator your success is dependent on:

• The ability to work in a dynamic and fast paced, deadline driven environment.
• A high degree of professionalism and maturity.
• Very strong organizational and time management skills.
• Excellent communication and listening skills: the ability to work with peers and external stakeholders.
• High creativity and being proactive, with a proven ability to balance innovation with strategic execution.
• The ability to work autonomously, prioritize, and execute multiple tasks, projects, and assignments effectively.

As a Marketing & Proposal Coordinator your experience and qualifications will include:

• A genuine interest and commitment to learn marketing and proposal writing within the construction industry.
• 1+ years of experience in a marketing or proposal role is an asset.
• A college diploma or university degree in marketing, communications, creative writing, business, or related field is an asset.
• Proficiency with social media and Microsoft Office applications.
• Working knowledge of Adobe Creative Suite (Illustrator, InDesign, Photoshop) is an asset.
• Knowledge of construction industry terminology and project delivery methods is a plus.
• Familiarity with CRM systems and proposal tracking tools (e.g., Deltek, Salesforce) is a bonus.

What we have to offer:

• Competitive salary, plus potential bonus, and profit sharing
• Matching RRSP
• Extended benefits, Employee Assistance Program, Life Insurance, AD&D, LTD, CI
• Paid vacation
• Professional development support
• Head Office centrally located in Burnaby and transit-accessible
• Lunch catered to the office twice a week
• Office gym and group personal training classes
• We get together often for company-wide social events

We have a lot to be proud of at Ventana Construction. As a full-service construction partner, our goal is to deliver the best building and the best service possible for our clients. Our tag line, Relationships to build on is a philosophy that we truly believe in, and we encourage our team to practice every day. Building and maintaining strong relationships is vital to our success.

By bringing together smart, dedicated and supportive colleagues from diverse backgrounds, we deliver top-notch client service in a collaborative work environment. The high performing, values driven atmosphere provides the opportunity for you to make a real impact and build a rewarding career at Ventana. Being a part of Ventana means working on a variety of interesting projects from breweries to recreation complexes and Indigenous housing, working with a supportive team, and being proud to say, we built that.