Program Coordinator
Remote/Hybrid | Part-Time to Full-Time Potential
Flexible Scheduling | Immediate Start Preferred

About the Role
We are hiring a Program Coordinator on behalf of our client, a company that provides leadership training, coaching, and organizational development services. The Program Coordinator will play a key role in supporting client onboarding, organizing training programs, and ensuring smooth internal and external communication.

Key Responsibilities

• Coordinate the onboarding of clients and enroll participants in training programs
• Schedule and organize group training sessions with client companies
• Act as the main point of contact for participants, client representatives, facilitators, and internal staff
• Follow standard operating procedures and track progress using the Learning Management System (LMS)
• Prepare and distribute weekly internal reports and monthly client updates
• Manage meeting logistics and track follow-up actions
• Schedule virtual and in-person meetings with clients, candidates, and prospects
• Assist with the planning and coordination of quarterly networking events
• Provide administrative support to the President and facilitator team
• Maintain systems and templates using Microsoft Office, CRM (HubSpot), project management software, and SurveyMonkey (training provided)
• Draft business documents and support proposal development
• Maintain organized electronic filing systems
• Perform additional administrative tasks as required

Qualifications

• High school diploma required; post-secondary education in Office Administration, Business, or HR preferred
• 1–3 years of experience in office administration, ideally with exposure to CRM systems or LMS platforms
• Strong communication, time management, and organizational skills
• Comfortable working independently and managing tasks in a remote environment
• Familiarity with Microsoft Office, CRM systems, and other business tools (or willingness to learn)

Position Details

• Flexible schedule with potential to transition to full-time
• Remote or hybrid work environment
• Collaborative team and training provided where necessary

How to Apply: Submit your resume directly to this ad.

We are committed to fostering a workplace that reflects the diversity of the communities we serve and where everyone feels respected, valued, and supported. We welcome applications from individuals of all backgrounds, identities, and experiences.
Accommodations are available upon request for candidates taking part in all aspects of the selection process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know when you are contacted for an interview.