Position Overview

The Bookkeeper reports to the Executive Director and is expected to provide complete accounting of Accounts Payable, Accounts Receivable, Payroll and Trust Fund and month-end related financial reporting, as well as various duties assigned by the Executive Director.

Essential Duties

• Sets vision, goals and objectives for the department in line with the overall facility's vision and strategic directions.
• Provide support on financial issues to the rest of the Management Team.
• Supports recruitment, orientation, retention, performance management.
• Demonstrates good knowledge of Collective Agreements, Employment Standards Act, Labour Relations Act and Occupational Health and Safety Act and all other relevant legislation.
• Participates in facility-wide quality improvement activities.
• Prepares and participates in audits.
• Required to understand the nature and meaning of quality indicators.
• Required to participate in the improvement of the indicators and achieve satisfactory results.
• Accounting functions are completed accurately and on time including, but not limited to:
  • accounts receivable/accounts payable
  • manual/system cheques, PDS
  • census, rate reduction, Director's discretion, exceptional circumstances, bank deposits, overdue accounts, PAP
  • payroll
  • record of employment, T4 reporting, ADP input and transfer, Staff Schedule Care interface balancing
  • employee benefits
  • pension and group RRSP, union dues, health and benefit plan, seniority list
  • resident trust
  • deposit and disbursement, statement of account
  • petty cash
  • reconciliation and reimburse
• Other duties as assigned and or indicated in Job Task Inventory

Qualifications

• Minimum education of High School graduate
• Minimum of 2 years accounting experience to include (solid background of either accounts receivable or payroll): computerized payroll, accounts payable, accounts receivable, benefits administration.
• Recent professional and skill development courses would be desirable.
• Working knowledge of Microsoft Office.
• Ability to interpret Union contracts, policies and procedures.
• Ability to multitask and work independently.
• Well-developed interpersonal skills, demonstrated ability to interact efficiently and courteously with residents, public, employees, and volunteers.
• Sense of responsibility, integrity, and confidentiality
• Ability to demonstrate care in use of supplies and equipment, and the ability to maintain a neat work area.
• Good organizational skills.
• A second language is an asset.
• To show evidence of being focused on people's feelings when interacting and knowing how to turn a task into positive social interaction.
• To undertake and meet all legal requirements within a context of promoting individuals' rights and measuring/reducing elements of risk.
• Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one
• As a condition of employment, candidates are required to submit documented results of TB testing (within the last six months or within 14 days upon hire) or a chest X-ray (within the last year), as per Public Health requirements
• Two supervisory references are required
• COVID-19 vaccination is a condition of employment
• French speaking an asset (for Champlain Long Term Care Residence and Lancaster Long Term Care Residence)
• Italian speaking an asset (for Villa Marconi Long Term Care Center)

Work Environment

We are committed to maintaining a safe and healthy work environment, in accordance with industry standards and in compliance with legislative requirements, which includes taking steps to prevent/minimize occupational injury and illness.

We are also committed to meeting the accessibility standards set out in the Accessibility for Ontarians with Disabilities Act, 2005, including making accessibility an integral part of recruiting, hiring and supporting employees with disabilities.

Physical Demands

A physical demands analysis is required by an employer to determine whether an employee has the medical ability, critical strength, and mobility to safely work in a specific job. It provides the information to compare the abilities of an employee with what is required to safely perform the tasks of the position. Please refer to the Health and Safety Manual for position specific physical demands analysis.