1. LAUREN FOUNDATIONS

At Lauren, integrity is everything,
its about trust, transparency, honesty, and respect, driving us to make the right choices, not just the easy ones. We are adaptable, thriving in a fast-paced industry by embracing challenges with flexibility and foresight. Our accountability means taking ownership, being dependable, and contributing to continuous improvement.
We are collaborative, fostering shared success by leveraging diverse talents and ideas, listening more, and supporting one another. Above all, we are committed to quality, striving for excellence with attention to detail, continuous improvement, and pride in every achievement.

1. POSITION SUMMARY

The Administrative Assistant provides multifaceted support across administration, accounting, IT, reception, and HR functions. This role supports office operations, orders office supplies, scheduling meetings and onboarding support, while maintaining an organized and welcoming environment. Key responsibilities include handling administrative tasks, supporting accounting functions, and troubleshooting IT issues with staff desk set up to ensure seamless office operations. The role is important in creating a positive first impression for visitors and staff and ensuring the efficient support of internal processes.

1. DUTIES AND RESPONSIBILITIES

• Administration Coordination - Support office operations by managing supplies, office facilities are clean and in supply, scheduling meetings, and handling incoming and outgoing mail. Assist with administrative tasks for HR, social committee, and project teams as needed.

• IT Administration - Coordinate hardware setups and ensure IT support for new hires and staff. Assist with set up issues, maintain inventory, and assist with IT-related inquiries.

• Accounting Support - Support
  administrative duties for accounts payable and receivable, including verifying expenses, processing invoices, and supporting deposit tasks.

• Reception and Visitor Coordination - Be
  the first point of contact for visitors, ensuring a professional, welcoming environment. Administer the visitor log and coordinate meeting room bookings.

• New Hire Support - Provide office tours, safety orientation, and HR assistance with The Staff handbook and Sharepoint
  for new hires, ensuring a smooth transition into the company.

1. QUALIFICATIONS

5.1
EDUCATION & EXPERIENCE

• Certificate or a Diplomain
  Administration/Business Administration
  plus five years of experience in a related field or equivalent combination of years of experience, training, and education in Administration.

• Experience working in the energy industry in an engineering company is an asset.

5.2
SKILLS

• Skilled in addressing diverse responsibilities and troubleshooting miscellaneous administrative issues as they arise.

5.3
KNOWLEDGE

• Strong
  knowledge in managing administrative tasks, prioritizing workloads, and ensuring efficiency under pressure.

5.4 ABILITIES

• Must have the ability to support
  a dynamic workload, deal with constant interruptions, and work both independently and within a team.

• Ability to prioritize and manage multiple tasks efficiently, meeting deadlines while handling interruptions.

This would be a part-time position, roughly 25 hours per week, depending on requirements, working Tuesdays through Thursdays in the office.