Payroll and HR Coordinator

Empowered Networks Inc. (Empowered) is seeking to hire a results-driven and highly motivated Payroll and HR Coordinator, based in Canada.

About Empowered

For 25 years, Empowered has been working with the largest brands in the world. Empowered provides technology, know-how, and the benefit of a lifetime spent operating complex IT environments. Our unique data governance technology empowers customers to develop and maintain authoritative data about the network that can be confidently used for initiatives around Automation, AI, Cybersecurity, and Compliance/Audit. We work with customers to unlock the value in their present tools, modernize the tool stack where needed, and provide the improved compliance, risk management, and governance that the business is counting on. For more information, please refer to www.empowerednetworks.com

Empowered is a proud member of Fulcrum IT Partners, a growing network of top-tier cybersecurity, cloud, consumption-based IT, and managed services organizations across North America and Europe. This partnership enhances our ability to provide increased scale and advanced capabilities to our global customers. For more information, please refer to:www.fulcrumitp.com

Join an Innovative Team

Its an exciting time to be at Empowered. A career at Empowered is more than just a job it's an opportunity for you to help shape the future of enterprise networking. Empowereds team comprises of some of the industrys most driven and knowledgeable minds. We are passionate user advocates. We are results and data driven. We continually build a culture that fosters inclusivity, communication, support, growth & development, and positivity.

About the Role

Work in collaboration with Legal, Finance, and IT teams to support Payroll and Human Resources functions. Serve as the primary contact for benefit providers on routine matters, while overseeing day-to-day payroll, benefits, and HR tasks including payroll processing, benefits administration, onboarding/offboarding, and PTO tracking.

As a Payroll and HR Coordinator at Empowered, you will be an essential member of our team, playing a critical role in our growth and success. We are looking for someone who is passionate, eager to learn and grow, and is committed to achieving and exceeding their goals. If you are a self-starter who is results-driven and able to handle multiple priorities effectively, we want to hear from you!

Responsibilities

• Prepare, review, and process semi-monthly payroll accurately and on time;
• Investigate and resolve payroll and time & attendance discrepancies and inquiries;
• Ensure timely and accurate completion of year-end payroll activities, including reconciliation and coordination with payroll provider;
• Prepare and file year-end tax forms and government remittances (e.g., T4s, T2200);
• Maintain compliance with federal and provincial payroll regulations;
• Stay current on changes in payroll legislation and best practices;
• Administer and maintain employee benefits programs, including enrollments, changes, and terminations;
• Maintain accurate employee records within HRIS and payroll systems;
• Discover and implement new features or process improvements to enhance efficiency;
• Support onboarding/offboarding processes, including documentation, system access setup, and orientation coordination;
• Maintain strict confidentiality of employee data and sensitive HR information;
• Prepare reports and assist with internal and external audits and government filings;
• Ensure all processes are aligned with employment laws and organizational policies;
• Contribute to broader HR initiatives such as drafting job descriptions, posting positions, performance management, employee engagement, and policy development or updates;
• Assist with recruitment;
• Collaborate with HR and cross-functional teams to support the employee lifecycle and improve overall HR operations; and
• Respond to employee inquiries regarding payroll, benefits, and HR policies.

Experience

• Experience in payroll and HR administration, preferably in a multi-provincial Canadian environment, experience with US payroll an asset;
• Familiarity with payroll and HR year-end processes, including tax reporting and compliance activities;
• Experience administering employee benefit plans (e.g., medical/dental, life insurance, RRSPs);
• Strong knowledge of Canadian payroll legislation and employment standards;
• Proficiency in HRIS and payroll systems (experience with BambooHR, ADP, or Ceridian is an asset);
• Experience coordinating and supporting performance and compensation review processes;
• Experience with drafting job descriptions/postings and assisting with recruitment;
• Proven organizational and time management skills, with the ability to handle multiple tasks and meet deadlines; and
• Demonstrated ability to manage onboarding and offboarding activities effectively.
  

Skills, Abilities and Knowledge

• Creative thinker with the ability to bring fresh ideas, strategies and tools to the table to maximize the teams performance;
• Excellent organizational and administrative skills with a high level of attention to detail and accuracy;
• Ability to manage sensitive and confidential information with discretion and professionalism;
• Effective interpersonal and communication skills with the ability to respond effectively to employee inquiries;
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); and
• Strong written and verbal communication skills in English; French language skills are an asset.

Job Requirements

• Post-Secondary Degree/Diploma in Payroll/Human Resource or Business Administration or equivalent work experience;
• Having or working towards a Payroll/HR Designation is an asset;
• Experience with ADP and BambooHR or similar platforms is an asset; and
• 1-2 years experience in Payroll and Human Resources.

Work location

• This position is primarily remote within Canada; however, the successful candidate must be able to travel for in-person meetings or team events as required. Proximity to our Kanata (Ottawa) office is beneficial but not required.

What we offer

• Competitive compensation and benefits package;
• Employer-matched RRSP;
• Extended health care: Medical, Dental and Vision;
• Employee Assistance Program;
• Life Insurance and Long-Term Disability;
• Unlimited Paid Time Off; and
• Opportunities for growth and career progression.