Description

Project Name:
Digital Office Experience and Boardroom as a Service Procurement

Project Scope:
The resource will support the creation of two new service offerings. The digital office experience involves implementing a managed print service, and the Boardroom as a Service project focuses on modernizing video conferencing services.

Duties:

• Develop procurement and contracting documentation to meet business objectives through a transparent, fair, and efficient open procurement process.
• Assist in developing recommendations, including resource requirements, dependencies, interdependencies, and policy implications for procurement and contracting methodologies.
• Produce and package procurement deliverables for presentation to support teams, steering committees, and other stakeholders.
• Manage the procurement aspects of multiple projects, project managers, and governance.
• Collaborate with leadership to define a project plan that outlines objectives, scope, assumptions, timeline, resources, risks, benefits, and budget related to procurement.
• Document and report project status against objectives, milestones, budgets, and resources, ensuring closure of procurement-related issues.
• Support project scheduling, resource estimation, and work plans for completing procurement tasks.
• Provide guidance to resources on priorities and prompt delivery of procurement tasks.

Equipment Requirements:

• Laptop or desktop to be supplied.

Working Hours:

• Standard hours: 08:15 – 16:30 Alberta time, Monday to Friday (excluding holidays).
• Work must be conducted from within Canada due to network and data security considerations.
• Primarily remote, with occasional onsite meetings (expenses for travel, accommodation, and meals are not covered).

Notes on Location:

• The role is primarily remote, with potential office attendance 1 day a month. The province will provide notice for in-person meetings or work sessions.

Qualifications

Must Have:

• Relevant post-secondary education in supply chain, procurement, business, or related fields (minimum 2-year diploma).
• Participation in large, complex procurements.
• Experience in business writing and executive/senior management communications.
• Knowledge of public sector procurement processes, trade agreements, and competitive bid law.
• Experience managing RFPs and procurement processes in organizations of similar complexity.
• IT procurement process experience (e.g., PQR, RFI, RFC, RFP) in public sector settings.

Nice to Have:

• Leadership or facilitation experience.
• Experience conducting/facilitating sessions with internal and external stakeholders.
• Experience independently handling RFPs, NFRPs, RFQs, RFIs, negotiations, supplier feedback, and contract execution.
• Ability to translate requirements into solicitation documents.
• Contract negotiation experience.
• Familiarity with vendor negotiation in NRFP processes.