Job ID# 3250
Job Title: Administrative Assistant

Job Level: OS4
Date Posted: April 25, 2025
Closing Date: May 6, 2025
Job Type: Full-time Permanent
Category: Internal/External Opportunities

Location: Janet Service Center

We power Alberta. Our transmission lines deliver electricity to millions of Albertans 24 hours a day, seven days a week. When you're on our team, you're supporting our province's homes, farms, businesses and industries by providing safe, reliable and cost-effective service. Whether working in the field or in the office, every AltaLinker contributes to keeping the lights on.

As a member of the Berkshire Hathaway Energy family, we are part of a global group of companies delivering sustainable electricity and utility services to customers worldwide. Our exceptional customer service, commitment to the environment, and world-class safety record makes us a leader in our industry.

Today, the transmission system is more important than ever. As we connect new sources of renewable energy to the grid and support Alberta's energy transition to net-zero emissions, AltaLink's transmission system is the backbone of the changing electricity system. With our head office in Calgary, and regional offices in Greater Edmonton, Red Deer and Lethbridge, we have central and southern Alberta covered.

We offer work with meaning, incredible opportunities for development, work life balance and opportunities to contribute to your community. Join our team!

Job Description:

The successful candidate will be a member of the administrative team that provides support to the Field Operations Management team, Field Technologists and Transmission Line Crews. This position is located in our Rocky View County office. This position will report to the Manager, P&C Telecom South within the Field Operations team.

Responsibilities:

• Provide administrative support including, routine typing, meeting and event coordination, telephone coverage and reception duties, travel arrangements, expense statement preparation and other miscellaneous requests to help manage the Manager's commitments.
• Arrange and document weekly and monthly staff meetings.
• Generate and compile reports from SAP.
• Assist with a wide scope of accounting and general administrative procedures.
• Assist with the arranging and tracking of training/capability development for staff.
• Follow up and resolve issues regarding materials, backorders, invoices, etc.
• Assist in the creation of professional presentations using MS Office.
• Data entry into SAP and other databases, and retrieval of operational information regarding man hours, vehicle reports and expenses.
• Order office supplies, material, parts, test equipment and prepare shipping documents.
• Implement various electronic and hard copy filing systems.

Requirements

Qualifications

• Minimum of three years related administrative experience.
• Minimum high school education.
• Proven ability/experience in above noted responsibilities.
• Intermediate ability to use MS Office, in particular: Outlook, Word, Excel, and PowerPoint. Knowledge of SharePoint and SAP would be definite assets.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to work on multiple projects simultaneously.
• Strong attention to detail, accuracy, and commitment to deadlines.
• Effective communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
• A demonstrated team player with exceptional interpersonal skills.
• A demonstrated positive and proactive approach and the ability to be flexible in the work performed.
• Proven track record of good attendance and performance.

Notes

Internal candidates can submit their resume internally via https://referrals.workable.com/altalink/jobs/

External candidates can submit their application via Workable externally at AltaLink - Current Openings (workable.com).

AltaLink employees should be aware that we may contact your manager during the selection process. Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required.

We thank all candidates for their interest in a career with AltaLink. Due to the high volume of applications, we will only be contacting candidates being considered for an interview. We sincerely appreciate all interest and invite all candidates to follow us on LinkedIn, Facebook and/or X.

In proceeding with your application, you will be required to submit personal information to AltaLink through our applicant tracking service provider and this information will be accessible to AltaLink personnel involved in AltaLink's hiring processes. AltaLink also relies on third parties to assist in the hiring process and your information may be provided to them for this purpose. In the application process, AltaLink will require you to provide consent to the collection, use, and storage of your personal information for these purposes.

At AltaLink, we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, family status, source of income, sexual orientation or any other category protected by applicable provincial or federal law.

For eligible positions AltaLink offers optional hybrid work that provides flexibility between working from home and the office.

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Spending Accounts
• Competitive Compensation and Bonus Plan
• Defined Contribution Pension Plan and Group RRSP
• Group Life Insurance
• Hybrid Work Schedule for Eligible Roles
• Employee Assistance Program
• Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays
• Tuition Reimbursement
• Social Club
• Onsite Parking and Onsite Gym
• Wellness Programs