Overview

We are looking for an experiencedAdministrative Assistantto join our dynamic team. This role is ideal for a highly organized, proactive, and experienced professional who thrives in a fast-paced, ever-changing environment. You will be responsible for providing advanced administrative support to senior management. The successful candidate will have a demonstrated ability to manage multiple tasks simultaneously, provide strategic administrative support, and help improve office efficiency.

Duties

• Provide high-level administrative support to executives and senior management, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit detailed reports, presentations, and correspondence for internal and external stakeholders.
• Coordinate special projects and initiatives, ensuring timely completion and alignment with business objectives.
• Assist with financial administration, such as processing invoices, budget tracking, and preparing financial reports.
• Manage confidential and sensitive information with discretion and professionalism.
• Proactively anticipate needs and provide solutions to improve operational efficiency.
• The Employee will be responsible for other duties as may be assigned and may arise from time to time.

Skills

• 3+ years of administrative experience
• 1+ years of QuickBooks experience
• Strong organizational and multitasking abilities, with an emphasis on prioritizing and managing deadlines in a fast-paced environment.
• Excellent verbal and written communication skills, with the ability to communicate effectively at all organizational levels.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Strong attention to detail and ability to work independently with minimal supervision.
• Experience with financial administration and project management tools is an asset.
• Proven ability to handle confidential and sensitive information.
• Strong problem-solving skills and a proactive approach to managing tasks and challenges.
• A positive, team-oriented attitude with the ability to collaborate effectively across departments.
• High school diploma required; Bachelors degree or equivalent experience preferred.

What We Offer:

• Competitive salary and performance-based bonuses.
• Opportunity to work in an innovative and rapidly growing company.
• Career advancement opportunities and professional development support.
• Collaborative and supportive work culture.
• Comprehensive benefits package (health insurance, dental plans, etc.).

If youre ready to take on a challenging and rewarding role, wed love to hear from you! Please submit your resume and a cover letter outlining your experience and why youre a great fit for this role to [email protected].