Administrative Assistant - For Company Owner

Role Summary:

This role provides administrative assistance directly to the company owner. The successful candidate will be a self-confident, creative, innovative thinker with superior organization & communication skills and the ability to handle a variety of responsibilities and demands. He or she must also demonstrate good judgment and have an extreme high regard for confidentiality.

Main Responsibilities:

• Coordinate appointments and meetings
• Monitor e-mail and incoming mail by checking deadlines and handling as many as possible on the recipient's behalf
• Schedule and confirm appointments
• Order office supplies and maintain inventory
• Phone Screen applicants & interview candidates
• Perform accurate and efficient data entry
• Maintain and organize office files, both physical and digital.
• Assist with general office organization and administrative tasks.
• Utilize QuickBooks for basic financial entries and record-keeping.
• Create and maintain spreadsheets in Excel for reporting and tracking purposes.
• Perform bi-weekly customer billing & reconcilition on company software
• Provide additional administrative support as needed.

Capabilities:

• Good interpersonal skills
• Administrative experience - 2 years minimum
• Team player, willing to contribute and help others
• Strong attention to detail
• Ability to work effectively with minimal direction and frequent interruptions
• Ability to work in a fast paced environment and balance competing priorities
• Excellent communication skills
• Excellent organizational and time management skills, with the ability to prioritize wide range of tasks
• Excellent PC skills (Windows, Excel, Word, PowerPoint and Lotus Notes)
• Ability to interact diplomatically with people at all levels of the organization
• Knowledge of business-related policies and practices

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.