OFFICE MANAGER LTC
Responsibilities
Working and communicating closely with Site Leader, supporting resident admissions and discharges. Completes billing Change Forms for residents upon status change and forward to Corporate Office. Update resident census and create reports.
Maintain, dispense and reconcile Resident Trust Accounts.
Manages resident statistics, keeping accurate and current records and forward routinely to Administrator.
Perform monthly resident billing, maintain resident files, monthly mailing of Summary of Accommodation letters.
Assist those eligible to apply and obtain MOHLTC Rate Reduction subsidy.
Create and maintain Physician, Hair Care and Foot Care tracking sheets and invoices.
Maintain, track and dispense Petty Cash; reconcile bi monthly. Prepares deposits for Bank for Petty Cash and Residents' Trust Accounts.
Payroll processing bi-weekly. Tracking of time off requests for employees as well as enrolling new employees into payroll system. Process employee changes for payroll.
Responsibe for employee Benefits and Pension applications and tracking of information. As well as responding to employee inquires surrounding same. Maintaining employee files.
Create seniority lists bi weekly and send a copy to Union monthly.
Respond in a timely manner to family members and resident inquiries.
Requirements
MUST be fluent in MS Office/Excel
Excellent time management skills in order to meet deadlines.
Must be able to work well with Team Members with little supervision throughout the workday.
Maintains strict confidentiality of information.
Qualifications
Preferred certification in health care office management with minimum 3 years recent related experience or equivalent combination of training and experience.
Ability to communicate fluently in English both verbally and in writing.

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