Phoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air Transport Association of Canada and the International Air Transport Association. Phoenix Travel Ltd. offers a wide array of services including flight, hotel, cruise, car rental, and tour bookings to cater to the needs of both individual and corporate clients. Moreover, it specializes in creating customized tours for high-net-worth clients or companies, ensuring a tailored travel experience to meet their specific requirements.
We are seeking a highly organized, professional, and dynamic Executive Assistant to support our executive team on a full-time basis. The Executive Assistant will be responsible for managing schedules, coordinating meetings and appointments, preparing documents and reports, and performing various administrative tasks to ensure the executives' workflow runs smoothly. The location of work is at the company office at 311-4885 Kingsway, Burnaby, BC V5H 4T2, Canada.
**Responsibilities:**
- Administrative Management and Support: Manage and organize schedules, appointments, and travel arrangements for senior executives.
- Document Preparation and Management: Prepare, edit, and manage correspondence, reports, presentations, and other documents. File and retrieve documents and reference materials.
- Meeting Coordination: Arrange and coordinate meetings, events, and conference calls, including setting agendas, organizing logistics, and recording and distributing minutes.
- Communication and Liaison: Serve as the point of contact for internal and external communications, interacting with clients, partners, and stakeholders. Monitor and distribute incoming communications.
- Research and Reporting: Conduct research, compile data, and prepare reports and documents for review and presentation by executives. Analyze incoming memoranda, submissions, and reports, and prepare summary briefs.
- Policy and Procedure Development: Assist in developing and overseeing administrative policies and procedures for officials, committees, and boards of directors.
- Representation and Negotiation: Represent executives in discussions with various groups to discuss issues, assess, and recommend courses of action. Liaise with departmental and corporate officials and other organizations on behalf of executives.
**Qualifications:**
- A Bachelor's Degree is required
- Proven experience as an executive assistant or similar administrative role for at least two years
- Excellent time management and organizational skills
- Strong communication and interpersonal abilities
- Proficiency in MS Office
- Ability to multitask and prioritize tasks effectively
- Discretion and confidentiality are paramount.
**Remunerations:**
This position offers full-time employment at 35 hours per week with a pay rate of $31.20 per hour.
If interested, please send resume by email to: [email protected].