Apex Geomatics has an exciting opportunity for an Operations Administrator to join our evolving organization.

Apex Geomatics is a proud Indigenous-owned company that has been providing quality surveying services on major projects throughout Western Canada for over two decades. A young, adaptable, forward-thinking group, Apex is committed to aligning our clients with the future of data acquisition and application. A company built on long-lasting relationships, we seek individuals who share in our vision and embody our core values of Integrity, Precision, Efficiency, Teamwork and Inclusion.

In this role, the Operations Administrator will be responsible for a variety of duties involved in supporting administration, finance and project-related activities. They will be vital to the efficiency of daily operations and will gain vast experience in a variety of functions throughout the organization. Accountabilities will be inclusive of, but not limited to, travel coordination, onboarding and mobilizations, resource scheduling, and LEM management. Through diligent planning, coordination and collaboration, the Operations Administrator will surely be a key contributor to the company's operational effectiveness.

Essential Responsibilities

• Participate in an effective hiring process by aiding in the recruitment, selection and onboarding of employees.
• Act as the primary point of contact for employee onboarding and mobilization inquiries.
• Arrange mobilization requirements such as drug and alcohol testing, training and orientations.
• Address employee inquiries regarding the company's workplace policies and guidelines.
• Forecast and arrange all project travel and accommodations.
• Execute the coordination of supplying tools, equipment and materials to various projects.
• Maintain inventory records of fleet and equipment.
• Ensure adherence to preventative maintenance schedules and maintain up-to-date tracking history of maintenance or repair services performed.
• Assist in maintaining company health and safety statistics and the completion of pre-qualifications.
• Maintain health and safety supplies, including but not limited to, personal protective equipment, truck safety accessories and emergency equipment.
• Ensure LEMs are revised and controlled specific to the project.
• Be responsible for LEM creation or review prior to submission.
• Participate in various operational meetings and assist with the recording and distribution of detailed meeting minutes.
• Assist with running errands for office and field supplies, as required.
• Participate in the planning, scheduling, and promoting of office events. Including meetings, interviews, orientations, and training sessions.
• Other duties as required.

Capabilities and Qualifications:

• 2+ years of relevant administrative experience.
• A post-secondary diploma/certificate from an accredited institution.
• Previous experience in travel coordination, project accounting and/or HSE administration is considered an asset.
• Must be proficient in the use of Microsoft Office applications.
• Excellent written and verbal communication skills.
• Exceptional time management and ability to thrive in a dynamic environment.
• A highly organized multi-tasker with a process-driven mindset and strong problem-solving ability will excel in this role.

Benefits of working with us!

• An established, reputable Company with consistent, long-term contracts providing reliable employment and advancement opportunities.
• A Company that embraces diversity and inclusion.
• Competitive pay and comprehensive benefits package.
• RRSP matching program.
• Health spending account.
• Employee recognition program.
• Employee referral program ($).

Schedule and Details:

• 8-hour shift, Monday to Friday.
• In Person (Main Office - Sherwood Park).
• Own transportation required. Free parking available.