Calgary Economic Development (CED) is an opportunity-maker, helping to spark and fuel Calgary's growth. Our job is to connect people with resources that can help them grow their careers or businesses, thrive in new locations or markets, and feel at home in our community. We offer a wealth of information to help everyone succeed and we tirelessly promote Calgary, in Canada and around the world. We're exhilarated about our role in shaping and sharing Calgary's story and we're proud to be part of the energy.

Job Summary

The WIL Project Coordinator contributes to the success of the WIL team (TalentED YYC ) by supporting report writing, financial workflows, internal and external communication, document management, task coordination and other administrative tasks which will enable interactions with stakeholders (post-secondary institutions, local SME's, business and non-profit community) and enable the team to meet set targets and milestones and further the goals of CED to grow businesses and careers in Calgary.

This is a 10 month full-time contract.
Key Responsibilities:

• Support the Executive Director and the WIL Secretariat Managers in tracking project tasks, goals and milestones.
• Identify and administers various tools to enable effective / efficient cross-team communications and collaboration between the WIL Secretariat teams
• Collaborates with the WIL Secretariat members on monthly reporting including tracking KPIs.
• Provides support for the administration of surveys and offers digital and in person program IT support for WIL events organized by various WIL Secretariat teams.
• Organizes and schedules meetings with the post-secondary institutions, SMEs, business, volunteer organizations, and other key stakeholders as required.
• Drafts monthly, quarterly, and annual (where applicable) reports to stakeholders and funders.
• Submits purchase requests and invoices from vendors to CED's Finance team on behalf of the WIL Secretariat through Concur.
• Files vendor contracts and invoices received in SharePoint.
• Ensures the WIL finance tracker is up-to-date and accurate at all times by noting purchase order numbers, invoice numbers and cost amounts.
• Follows up with CED's Finance team and WIL Secretariat members to clarify vendor contract and/or invoice submission requests, as needed.
  

Let's Talk About You

You are interested in economic development and aligning post-secondary education to work and industry. You are looking to gain experience in cross sector development, education/non-profit administration and project management.

You are looking for a position that will combine your extraordinary organizational skills with broad business experience as you grow in your career. You are unbelievably organized, with high attention to details and get a thrill from checking things off your to do list. You roll up your sleeves to get a job done even when your day doesn't go quite as expected.
You have a passion for our city and are excited at the prospect of working on projects that build on the energy of our community. You are collaborative and thrive in a fast-paced environment and can manage multiple projects with ease.
Education:

• Post-secondary education such as a degree in business administration, marketing and communications or international business is an asset

Experience:

• Minimum of 1-2 years of experience preferably in a coordination role working with multiple stakeholders
• Prior experience in project coordination / program coordination, reporting, post-secondary or non-profit administration is considered an asset

Note: An equivalent combination of education and experience may be considered.
Key Competencies for this Position:

• Excellent oral and written communication skills
• Demonstrated ability to multitask; deals with several people and tasks simultaneously
• Demonstrated ability to establish priorities for own workload based upon need for immediate action, work objectives and schedules requiring independent judgment
• Experience working effectively in a fast-paced environment, while maintaining a composed disposition
• Detail oriented and strong project, event and/or budget management skills
  
• Ability to execute assigned projects and tasks in a timely manner

What's in it for you:

CED offers more than a competitive base salary to our employees. We have a comprehensive benefit plan that includes 100% employer paid benefit premiums, RRSP's, a health care spending account, and a generous vacation and flex time policy.

We are committed to our employee's mental health and offer resilience training with Headversity, free counselling with an EAP program, in addition to paramedical coverage through our medical benefits plan.

CED encourages and supports life-long learning and professional development. Employees are encouraged to access up to $2500 per year of funded professional development training opportunities.

EDI Commitment Statement:

Calgary Economic Development celebrates diversity and is committed to advancing Equity, Diversity and Inclusion (EDI). Through EDI, we create a path to success for all our employees, where they have equal opportunity for advancement, have the voice to contribute to our collective growth and development and work in an inclusive environment.

Calgary Economic Development strongly believes in accessibility in the work we do. We welcome requests to make the hiring process as accessible as possible. Accommodations are available for candidates on request during all aspects of the selection process. Please advise at any point and we will do our best to work with you to meet your needs.

To Apply

Interested candidates should submit their cover letter and resume in confidence to: https://calgaryeconomic.bamboohr.com/careers by 4:00pm Friday, May 24th, 2024.