Office Manager / Administrative Assistant

Start Date: TBD

About Audax

Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market, with a strong focus on high-end residential work. The services are performed by the sister companies, Audax Architecture Inc. and Audax Construction Inc. The firm's work is motivated by Human Architecture, a unique approach that combines the best elements from traditional architecture with a modern aesthetic. We believe in beauty, history, and respect for the traditions of classical architecture. Audax provides a holistic approach that looks at a project's technical, aesthetic, and functional objectives. This combined expertise results in buildings and interior spaces with an articulated design language and a seamless integration between architecture, interior design, and décor.

The firm is looking for an Office Manager / Administrative Assistant to join their team.

Job Overview

The role of Office Manager / Administrative Assistant is a full-time position in the company. As a full-service architecture, interior design, and construction studio, we are looking to bring on a professional who is a self-starter and organized to carry out the duties below. This position will offer the opportunity to collaborate with our internal design team and to work with some of the most successful and affluent homeowners and business people across Canada and internationally.

Qualifications

• College diploma or university degree
• 5-10 years relevant experience in managing day-to-day operations
• High-level skill with Microsoft Office applications (esp. Microsoft Word and Excel)
• Detail-oriented, precise, and proactive in their approach to work, and able to manage tasks of various types with minimal supervision
• Personable with good verbal communication skills and exudes a sense of personal style
• Familiarity with the architecture / design / construction industry an asset

Key Responsibilities

• Support the Director of Operations in monitoring the day-to-day office procedures and resolve any issues that may arise
• Serve as executive assistant to the Principals and assist the Principals in personal errands and administrative tasks
• Assist in basic administrative duties, including greeting clients, fielding telephone calls, mail sorting, filing / organizing, aiding in the preparation of client / consultant meetings, running office errands, and ensuring cleanliness of the office at all times
• Monitor office / kitchen supplies and replenish any such supplies, as needed
• Schedule appointments and office meetings, and maintain contact database
• Act as the key person responsible for managing the computer and telephone administration, building maintenance, cleaning services, etc., in collaboration with these respective consultants
• Maintain office keys, server backups, and all other items pertaining to office security
• General banking duties, including making deposits and payments
• Assist in creating presentation booklets
• Manage the office website and social media, including coordinating the marketing calendar
• Manage and review staff timesheets
• Assist in human resources and drafting / posting employment positions
• Oversee, plan, and schedule staff outings

Benefits of Working at Audax

• Given our 3 practice areas, you will have a unique and in-depth learning experience, provided by exposure to the day-to-day functions of architecture, interior design, and construction
• The opportunity to work with the best of the best, including the finest trades and craftsmen, the highest quality materials and finishes, along with some of the most successful and affluent homeowners and business people across Canada and internationally
• The move to a new, custom-built office, located directly across the street from Trinity Bellwoods Park, just steps away from the shops and restaurants of Queen Street West, Dundas Street West, Little Italy, and Ossington Avenue. TTC stop at your doorstep.
• Regular staff socials, lunches, and events
• Competitive salary
• Dental and health benefits package
• Paid time off between Christmas and New Year's Day, in addition to your regular vacation
• The opportunity to learn and grow from continuing education and the support of professional development
• A vibrant and creative workspace, set alongside a team of positive, hardworking, and supportive staff
• A work culture that encourages growth, teamwork, and positivity, and an “open door” policy that promotes open communication with management