AIIM helps our customers drive revenue growth with recurring marketing communications across print, direct mail, email and text. By collaborating solutions designed to enable our client to achieve their strategic goals, we use print, data and integrated marketing to achieve highly effective campaigns that enrich our client's customer relationship while providing a return on investment.

JOB SUMMARY:

AIIM is seeking a an individual who will be responsible for sourcing, negotiating, purchasing and coordination of quality products, materials and services to meet Company's operational requirements, taking into account price, quality and delivery and to ensure continuity of supply.

JOB KNOWLEDGE:

Skills:

• Good communication, negotiation, interpersonal and influencing skills
• Analytical, numerically astute with strong demonstrated problem-solving abilities
• Ability to manage time effectively, prioritize tasks and achieve set targets
• Commercial and financial awareness with a full understanding of how failure impacts the production, manufacture and customer order fulfillment
• Able to work well under pressure and handle emergency and stressful situations
• Keen attention to detail and accuracy

Qualifications & Experience

• Basic college Diploma in relevant space
• Previous experience of working on a purchasing team, preferably within the print industry
• Computer savvy (knowledge of Excel, MS Word, PowerPoint)
• Good time management skills with a proven ability to meet deadlines

DUTIES AND RESPONSIBILITIES

1. Adhere to Health and Safety Policy and to report all unsafe and unhealthy work conditions
2. To produce quality work effectively and efficiently.
3. Supervising the process of sourcing and purchasing essential materials for a business operations
4. Act as an interface between suppliers and other relevant department on purchasing processes, new projects and activities
5. Coordinating with various departments and order status
6. Help assess the quality of stock received and escalate any discrepancies to suppliers and management
7. Monitor and advise on any issues which present risk or opportunity to the organization
8. Analize market trends and apply this knowledge to make insightful buying decisions
9. Researching raw materials, suppliers and completing cost analysis
10. Establish, maintain and improve SOP around AIIM's purchasing and inventory management policies
11. Ensure compliance to company guidelines, purchasing policies and procedures
12. Work closely with other in the procurement function and review opportunities for continuous improvement and business improvements
13. Build, maintain and manage supplier relationship and keep up good communications
14. Developing and executing purchasing strategies
15. Prepare reports and updates as and when required
16. Negotiating long-term strategic purchase agreements
17. Developing inventory controls to identify demand for new materials
18. Help with the due diligence on potential acquisitions when required