Accounts Receivable Administrator

Location: Corporate Office North Bay, ON

Hybrid Work Schedule: Remote Option: Monday & Friday / In-Office: Tuesday, Wednesday, Thursday.

Job Type: Full Time

Reports To: Accounts Receivable Supervisor

Posted: May 10, 2024

About Cementation Canada:

You feel passionate about what you do. You made the right decision choosing your career path. The question is, are you in the right place? Is your full potential being realized, are you continuing to develop expertise in your chosen field, and does your passion remain strong? At Cementation, we respect experience; we get excited about potential.

Cementation is an underground mine contracting and engineering company. We build mines. Structured to deliver design-build solutions for technically challenging projects, our people build world-class shaft sinking and mine development projects. Our work requires a team approach where respect is expected, and innovation is encouraged if safety is not compromised.

Being an employer of choice in the mining industry has always been a mainstay of our mission statement, and Cementation is proud to have been selected as one of Canada's Top 100 Employers for seven years. Open the door to new opportunities and grow with us. We offer a flexible work environment and support a sustainable life/work balance.

General Purpose of This Position:

Reporting to the Accounts Receivable Supervisor, the Accounts Receivable Administrator is responsible for client invoicing and accounts receivable support. The Accounts Receivable Administrator works as part of a collaborative team, interacting with various departments including Accounts Payable, Purchasing, Payroll, Project Controls, Operations and Engineering.

Essential Duties & Responsibilities:

Health & Safety

• Work in compliance with all health and safety rules and regulations for Cementation.
• Be aware of any health and safety hazards or infractions and report to Health and Safety Department.

General Duties & Responsibilities:

Contract Billing

• Review and reconcile all client-specific contract invoicing details including, but not limited to: labour, equipment, materials.
• Prepare client invoicing in accordance with the contract agreements.
• Obtain billing information from multiple sources, ensuring accuracy and completeness.
• Maintain organized documentation of invoicing details; purchase orders, service agreements, contracts, change orders, etc.
• Work collaboratively with the Project Controls team to ensure clarity of contract invoicing details.
• Reconcile project costs versus invoiced costs and follow up on any issues or delays.
• Circulate invoices for appropriate review and approvals.
• Investigate and provide feedback for any invoicing queries.
• Other duties as assigned.

Accounts Receivable and Collection

• Follow-up of Accounts Receivable aging and collection.
• Ensure all cash receipts are recorded daily.
• Reconcile month-end general ledger Accounts Receivable balances.
• Provide support for financial audits.

Supervisory Responsibilities:

• None.

Travel Requirements:

• This position would not normally have the requirement to travel.

Education & Experience

• Diploma in the Business Administration, Accounting or related field.
• Experience working in an Accounts Receivable and Contract Billing environment.
• Understanding of the full accounting cycle and accounting principles and practices.
• Understanding of contracts and contract administration would be an asset.
• Strong working knowledge and experience with Microsoft products, specifically Microsoft Excel.
• Experience in the mining industry would be considered an asset.

Skills, Knowledge, & Abilities:

• Ability to deal effectively and professionally with other departments, clients, and colleagues.
• Demonstrated ability to take initiative and achieve results in a fast-paced and changing environment.
• Able to effectively prioritize workload to ensure deadlines are met.
• Excellent problem-solving, organizational, and communication skills.
• Proven ability to deal with confidential information.
• Ability to work efficiently as a part of a collaborative team, as well as independently.
• Possess problem solving, analytical and critical thinking skills.
• Comfortable working in a paperless environment and proficient using Adobe Acrobat software.

Supporting a Diverse and Inclusive Workforce:

At Cementation Americas, we believe in diversity and inclusion. We recognize the benefits of a diverse and inclusive workforce, and we strive to provide a work environment that is respectful to all employees. One of our core values as a company is giving employees every opportunity to succeed - this starts with treating everyone with dignity and respect and valuing the unique contribution of every employee.

We encourage applications from people of diverse backgrounds and candidates for employment will be assessed in a non-discriminatory manner. In addition to career development training, all employees are provided with diversity and inclusion training. As a team, we will continue to grow and learn together.

We offer a competitive compensation package for our employees, including a generous group benefits plan, and we are committed to providing training and development for all employees.

Cementation Americas has successfully implemented a hybrid work schedule in all our Corporate Offices. All office staff have the option of remote work Mondays and Fridays, while working the balance of the week (Tues/Wed/Thurs) in the office.

Thank you for your interest in this career opportunity with Cementation. To be considered, you must be a Canadian citizen, or authorized in writing to work in Canada under federal immigration requirements, and currently be residing in Canada.

How to Apply:

Start your application today by following this link https://cementationjobs.applicantpool.com/jobs/. Alternatively, resumes can be emailed to [email protected], or faxed to 705-472-0078.

Thank-you for your interest in Cementation.