Who We Are:

Raymond EMC Enclosures Ltd. is a Canadian-owned company that specializes in designing, fabricating, installing, and testing custom radio frequency shielded enclosures and anechoic chambers. Located in Ottawa, Ontario, Raymond EMC serves clients in various sectors including military, government, high tech, medical, and industrial applications. The company takes pride in its industry-leading product quality, performance, and innovation, as well as its commitment to providing unparalleled client care and product support throughout the entire design, fabrication, and installation process.

At Raymond EMC, our people are at the heart of everything we do. We're always looking for exceptional individuals who not only possess the necessary skills for the job, but who also share our teams' passion for great company culture and personal/career growth.

Your Role at Raymond EMC:

We are currently seeking a fully bilingual and detailed-oriented individual to join our team as a Project Coordinator! This is an in office position where you will play a crucial role in supporting our Project Management team and ensuring the smooth administrative flow of projects from initiation to completion. This involves scheduling resources, coordinating and communicating with clients, suppliers, carriers, & internal REMC staff. The ideal candidate will be hardworking, demonstrate initiative, and feels comfortable working with multiple priorities in a fast-paced environment.

Responsibilities:

• Taking minutes at meeting (progress meetings, debriefs meeting, kick-off meeting, etc)
• Drafting schedules
• Updating schedules in Birdview (BV)
• Updating notes in Shop Tasks Priorities List (STPL) and Weekly minutes in BV
• Uploading project data in BV
• Infilling material quantities for shop in BV
• Creating PO's
• Creating shipping forms
• Tracking deliveries
• Taking care of per diems for technicians
• Converting site diaries in BV
• Uploading pictures to BV
• Following up on invoices in BV
• Making purchases with credit cards
• Coordinating rentals
• Coordinating travel arrangements for techs
• Creating site binders
• Drafting warranty letters
• Drafting job scope analysis
• Saving close-out documents into BV
• Coordinating small projects
• Coordinating maintenances:
  • Liaison with client, shop, E&D
  • Troubleshooting issues
  • Issue service report to clients
  • Creating CO requests
  • Invoicing client
  • Maintaining BV service record
  • Maintaining site binder records

• Coordinating Tempest orders
  • Liaison with Eurotempest
  • Liaison with client
  • Creating PO
  • Tracking orders
  • Coordinating labels
  • Labelling all equipment
  • Coordinating shipment with shop and client

• Coordinating parts orders
  • Liaison with client, shop, E&D
  • Troubleshooting issues
  • Creating CO request
  • Submitting close-out documents

Please Note:

• This is an in-office position, Monday - Friday.
• The salary offer will be tailored to your qualifications and demonstrated skills.

Qualifications & Requirements:

• Bilingual in English and French (advanced proficiency level)
• 1-2 years experience in project admin/coordination
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proven experience in an administrative role with a focus on attention to detail
• Ability to work in office, Monday - Friday
• Valid drivers license and reliable form of transportation (no bus route to our location)
• Police check and ability to obtain Top Secret security clearance with the Government of Canada
• Experience with Microsoft Office Suite
• Ability to work independently, as well as collaboratively
• Motivated self-starter
• Problem-solver

Assets & Previous Experience:

• Tech Savvy
• Microsoft Project
• Working on construction projects
• Working with Engineers
• Understanding and reading architectural drawings
• Ability and want to gain technical knowledge
• Project coordination experience
• Procurement
• Shipping/receiving

Perks Working with Raymond EMC:

• Medical, dental and vision coverage
• Paid sick/vacation time (5 sick days, 3 weeks vacation to start)
• Competitive salary
• Support for career development and opportunities
• Employee Assistance Program
• RRSP Matching Program
• Casual dress
• Team building events
• Fun company culture!

Raymond EMC takes pride in our core values and is looking for someone who aligns well with our values and team, wants to learn new skills, and grow with our company.

Excellence: Everyone at Raymond EMC believes in being the best. We take pride in our work and equipping our clients to be the best. Going above and beyond for our clients, our team and our supply chain is something we enjoy doing on a daily basis.

Adaptability: We believe in observing, listening and understanding. Developing solutions and approaches that address the core issues.

Integrity: Uncompromisingly adhering to the ethical and moral principles that build relationships on a foundation of trust.

Fun: Experiencing the rewards of working in a culture that enjoys challenges and achieving excellence.

Raymond EMC is an equal opportunity employer. We are committed to providing reasonable accommodations to qualified individuals with disabilities and encourage applicants to request any necessary accommodations to perform the essential functions of the job. If you require any accommodations during the application process, please describe your needs in your application. Our team will work with you to ensure a fair and accessible application process.

www.raymondemc.com