Okane is an integrated engineering and geoscience consulting company with a global team across Canada, USA, Australia, and New Zealand.

We help mining companies to return mine-affected land responsibly and safely at the end of a mine's lifecycle. We believe in challenging the status quo and advocate for meaningful partnerships and positive outcomes for community stakeholders and Indigenous rightsholders.

Our solutions are led by a team of interdisciplinary experts spanning various engineering, science, and technology-based fields, including community and stakeholder engagement, mine planning, mine closure design, geotechnical and civil engineering, geology, geochemistry, hydrology and hydrogeology, soil sciences, rehabilitation, revegetation, and environmental monitoring.

Why Choose Us?

We champion diversity and inclusion. We believe in flexibility, work-life balance, and an open-door approach to communication. We provide employees with the tools to succeed and grow with the company and benefits that ensure our employees have the means to feel fulfilled.

Okane's purpose is to ‘Help Create a Better Tomorrow'. Our workplace culture is defined by the everyday behaviors of our team and driven by our core values: Passionate, Thoughtful & Caring, Smart & Clever, Positive, and Humble.

Our employees enjoy:

• Competitive salary and performance incentive.
• Annual vacation time.
• Paid sick days.
• Health and dental coverage.
• Health spending account.

• Short-term and long-term disability insurance.
• Growth and advancement opportunities along with an annual allowance for professional development.
• Flexible workplace policy, including maternity and parental leave top-ups and flexibility when returning to work.
• Being a part of an organization recognized as one of the Top Employers of Saskatchewan (2023) & one of Canada's top Small & Medium Employers (2023).

Our Next Executive Assistant (Parental Leave Coverage) …

We are in search of an Executive Assistant to become a part of the Okane team from June 1 2024 to April 30th 2025. Based in our Calgary office, you will be responsible for managing executive-level duties such as scheduling, correspondence, and travel arrangements while also helping with various office administrative tasks.

Key Accountabilities & Responsibilities 

Executive Assistant (CEO and Technical Advisor / Board Chair):

• Calendar management.
• Travel scheduling and support.
• Administrative support for Okane's Executive, Board and Shareholders including meeting scheduling and minute taking.
• Documentation preparation and coordination – ensure branding consistency, proofread, etc.
• Other support as required.

Office Administration:

• Office organization and supply orders.
• Event planning & coordination.

• Travel organization and administration for Calgary team.
• Reception.
• Shipping & receiving.

• Setting up laptops and workstations, managing IT Inventory.
• SharePoint administration and management – Support intranet development, document management, usage tracking, and basic troubleshooting.

Job Requirements

• Embody Okane's Core Vision (Help Create a Better Tomorrow) and Values (Passionate, Smart, Clever, Positive, Thoughtful and Caring, and Humble).
• High degree of initiative and judgement by proactively identifying and taking on accountability.

• Maintain a strong sense of professionalism and maintain confidentiality.
• Strong verbal and written communication, interpersonal and organizational skills.
• A keen eye for detail.

• Understand the roles of our technical and management team to look for ways to support where required.
• Ability to thrive in a team setting or work independently.

• Strong Proficiency in MS Office (Word, Excel, Outlook, Sharepoint, Powerpoint).
• Previous experience in an Executive Assistant role is considered an asset.

Our Commitment to Diversity and Inclusion

Okane is committed to providing a diverse and inclusive work environment where every employee feels valued, respected, and has a sense of belonging. A diverse workforce is critical to our success, and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose Okane as your employer. If you require an adjustment during the recruitment/interview process, please let the HR Team know, and we will work with you to meet your needs. For more information about Inclusion, Diversity & Equity, please click here Diversity, Equity, and Inclusion • Okane Consultants.

Application Deadline

We welcome all qualified applicants to submit their Cover letter and CV. We encourage all qualified candidates to apply. However, those candidates who are selected will be contacted. We thank you for your interest in Okane.

To find out more about Okane, visit Home • Okane Consultants.