Inclusive Child Care Support Coordinator (Internal Only)

Date: May 7, 2024

Location: Kelowna, BC

Competition Number: 34-24/25

The Inclusive Child Care Support Coordinator provides administrative assistance and coordination related to CYSN Programs in the Central Okanagan; prepares correspondence, reports and other documents; maintains a variety of financial and other records, files and related filing systems. This is a term position until June 2025.

We can provide:

• Flexible hours and a fun, positive team environment
• Many opportunities for professional development

Key Duties and Responsibilities:

• Screens and prioritizes incoming correspondence and other materials for program staff
• Tracks program expenditures by recording expenses and working with the supervisor
• Collects, researches, organizes and summarizes data from a variety of sources and produces reports; Performs analysis of reported information.
• Maintains program information using spreadsheet and/or specialized case management software.
• Trains other staff on how to use specialized case management software
• Produces ad hoc reports from databases as required by the supervisor by identifying and organizing the required information, compiling data, designing format, and printing reports.
• Responds to outside inquiries about services offered through the program.
• Communicates with other community service agencies and/or ministries regarding enrolment in and attendance at programs.
• Provides word processing, data input and typing support such as correspondence, meeting minutes, forms and program information; drafts routine correspondence such as thank you letters, appointment letters and internal memoranda.
• Assists in coordinating and completion of program-related projects
• Arranges meetings, schedules appointments and makes travel arrangements; books rooms for meetings. Prepares agendas and takes minutes at meetings as required.

Qualifications:

• Grade 12, plus completion of a program of up to one (1) year in business or office administration training.

• Three (3) years recent related experience. Or an equivalent combination of education, training and experience
• Knowledge and understanding of MCFD and CYSN supports is an asset
• Proficient with Microsoft Office Suite, including Excel, Word, Publisher, PowerPoint

Hours: 15 hours per week: Monday to Friday, daytime hours, term position until June 2025

Rate of Pay: $26.19/hour

Closing Date: May 14, 2024

As an equal opportunity employer, BGC Okanagan is committed to the prioritization of equitable and inclusive employment practices. Our goal is to be representative of the communities we serve, and we encourage applications from communities which are structurally marginalized based on race, disability, age, sex, religion, sexual orientation, nationality, social or ethnic origin, gender identity and/or expression. If any candidate needs any accessibility support throughout the hiring process, we will accommodate such requests when made. You will only be considered for a position with BGC Okanagan if you're legally entitled to work in Canada. Eligible applicants include: Canadian citizens, permanent residents and refugees in Canada with legal status. We appreciate and thank all applicants for their interest, however only short-listed candidates will be contacted.