Our client, a food manufacturing company in North York, is looking to add a Purchasing
Coordinator to their team!
Position Overview
Responsible for maintaining accurate and timely purchase order processing. Monitor stock
levels and reorder merchandise to ensure proper levels. Support sales staff to process special
orders and research products for customers. Serve as primary contact for associates with
product and order status questions.
Essential Job Functions
1. Oversee procurement, sourcing, and contracting of materials, supplies, equipment, and
services.
2. Evaluate risk, assess, prepare forecasts, scenarios and other factors concerning the
supply market, and write reports and recommendations
3. Provide research and input into the financial sourcing aspects of contracts and calls for
tender when information is not readily available Invite tenders, consult with suppliers and review
quotations
4. Identify high impact cost reduction opportunities
5. Leverage the organization's buying power to optimize costs, access new suppliers, reduce
lead times, and guarantee supply
6. Develop and maintain relationships with existing and potential buyers and suppliers to the
organization
7. Respond to QA/QC service inquiries and clarify requirements and provide information as
needed.
8. Coordinate raw material inventory movement between third party warehouse and
production facility.
9. Coordinate timing of delivery of raw material product to the production facility Determine or
negotiate contract terms and conditions, award supplier contracts or recommend contract
awards
10. Establish logistics of delivery schedules, monitor progress, and contact clients and
suppliers to resolve problems.
11. Responsibility of relationship with third party warehouse
12. Implement department procedures and realize department goals.
13. Handle the day-to-day activities of the Procurement department.14. Ensure competent quality execution of all regular purchasing duties and administrative
works.
15. Maintain complete updated purchasing records/data and pricing in the company's IT
system.
16. Update Inventory status reports, reflective of inventory levels at suppliers, third party
warehouse and at the production facility.
17. Schedule supplier visits and conducts competitor surveys
18. Execution and monitoring of all regular purchasing duties.
19. Coordinate with user departments and suppliers.
20. Support relevant departments with quotations for the purpose of cost calculation and
projects.
21. Coordinate with suppliers to ensure on-time delivery.
22. Responsible for the preparation and processing purchase orders and documents in
accordance with company policies and procedures.
Qualifications:
Strong knowledge of Microsoft Excel and Microsoft Word
High attention to detail
Ability to make quick decisions.
Organizational skills
Written and verbal communication skills
Customer service skills
Negotiation and conflict resolution skills
Ability to work independently.