Club Administrator
Date Posted: May 2, 2024
Competition Number: 30-24/25
Location: Vernon, BC
BGC Okanagan is hiring a Club Administrator to support our programs in the North Okanagan. Step into a world where every day is an opportunity to make a difference in the lives of children, youth and their families!
- At BGC Okanagan, we don't just offer jobs – we offer life-changing opportunities.
- Imagine a journey where your professional development isn't just encouraged – it's sponsored!
- With our cost-shared benefit plan, paid vacation, sick time, and childcare discounts, we've got your back every step of the way.
- Feeling ambitious? Our leadership programs will catapult you to new heights, unleashing your full potential and empowering you to lead with confidence.
So what are you waiting for? Come join a team that trusts, values, and appreciates YOU. Your adventure begins here – because Opportunity Changes Everything!
Key Duties and Responsibilities:
- Provide excellent customer support and service to parents, members and visitors of the facility.
- Answer telephones, direct calls to the appropriate individual, taking messages, and answering basic inquiries about the Club. Directs internal communications amongst staff team.
- Responsible for program registration and other member related reporting forms.
- Ensures accurate program and membership records are maintained and that confidentiality is a priority. Ensure that all pertinent documentation is complete.
- Performs general data entry functions
- Maintain filing systems, including member files.
- Completes agency statistical reports such as fact book and operating grants.
- Handles cash transactions such as collecting payments, issuing receipts, completing bank deposits and maintaining petty cash in accordance with established guidelines.
- Manages parent payment schedules including collections, sponsorship tracking and assisting parents with applying for subsidy.
- Oversees facility, gymnasium, and/or boardroom bookings and completes contracts with renters.
- Maintains inventory of office supplies and equipment.
- Follows Agency Policies and Procedures, Program Operating Standards, WCB standards, Community Care Licensing Regulations, Risk Management requirements and general safety standards.
- Maintain a safe and secure front desk and lobby area at all times.
- Refers inquiries to community resources.
- Performs other duties as required.
Qualifications:
- Grade 12, plus completion of a program of up to one (1) year in secretarial training, business or office administration.
- One (1) years recent related experience.
- Proficient with Microsoft Office Suite, including Excel, Word, Publisher, PowerPoint
- Successful completion of Agency screening process including criminal record check
Hours: 35 hours per week: Monday to Friday, daytime hours
Rate of Pay: $21.75 per hour, plus benefits, vacation and sick time
Closing Date: May 12, 2024
As an equal opportunity employer, BGC Okanagan is committed to the prioritization of equitable and inclusive employment practices. Our goal is to be representative of the communities we serve, and we encourage applications from communities which are structurally marginalized based on race, disability, age, sex, religion, sexual orientation, nationality, social or ethnic origin, gender identity and/or expression. If any candidate needs any accessibility support throughout the hiring process, we will accommodate such requests when made. You will only be considered for a position with BGC Okanagan if you're legally entitled to work in Canada. Eligible applicants include: Canadian citizens, permanent residents and refugees in Canada with legal status.
We appreciate and thank all applicants for their interest, however only short-listed candidates will be contacted.