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TITLE: Administrative Assistant (Canada Summer Jobs)

RESPONSIBLE TO: Manager of Finance

LOCATION: Barrie (165 Ferris Lane)

JOB NUMBER: ADM-0424-T

POSTED ON: April 29, 2024

POSITION TYPE: Temporary, Full-Time Contract (8 weeks with possible 3-week extension)

HOURS OF WORK: 35 per week

COMPENSATION: $19.62 per hour

EFFECTIVE DATE: June 17, 2024

INTRODUCTION:

New Path Youth and Family Services is an accredited children's mental health agency providing a range of compassionate, innovative and accessible services for children, youth and their families throughout Simcoe County. New Path respectfully acknowledges we are situated on the traditional land of the Anishnaabeg people which include the Odawa, Ojibwe, and Pottawatomi Nations collectively known as the Three Fires Confederacy.

WHY JOIN OUR TEAM?

We want all staff to feel safe, valued and a sense of belonging. We are proud to offer:

• Employee and Family Assistance Program- provides short term counselling, wellness resources, perks and free virtual fitness programs.
• Continuous professional development and career opportunities.
• Over 10+ committees where staff, youth and families can join and partner to develop projects, processes and services that impact or interest them which directly contributes to our culture of inclusion and engagement.

PURPOSE OF POSITION:

To provide administrative support to management and other employees and assist with special projects.

1. Provide administrative support to the Finance and People and Culture (Human Resources) departments.
2. Help digitize and file electronic records.
3. Assist with the maintenance and upkeep of employee records and ensuring accuracy.
4. Assist in reviewing and updating some tools, templates and guides for formatting and some content using digital technology skills.
5. Support the development and/or review of smaller projects.
6. In collaboration with the Manager, develop, review and revise policy and procedures and program documents.
7. Data entry into various databases.

QUALIFICATIONS:

1. Post-Secondary Education in Business, Finance, Administration or Human Resources; completed or in progress.
2. Intermediate skills in Excel.
3. Experience working in an office setting an asset.
4. Must be between 15 and 30 years of age at start of employment and be able to work in Canada. Must meet other Canada Summer Jobs requirements.

SKILLS AND ABILITIES:

1. Youth and family focused; aligns own behavior with the needs, priorities and goals of the organization.
2. Embraces and advocates for youth and family engagement practices.
3. Takes personal responsibility for enhancing individual and team performance.
4. Collaboratively approaches problems from a solutions and strength based perspective by reviewing the viable alternatives and determining the best course of action.
5. Recognizes, initiates and adapts to changing conditions and situations in the workplace.
6. Demonstrates awareness for the backgrounds, values, beliefs and traditions of staff, clients, families and communities we serve.
7. Commits to ongoing training to build the knowledge, awareness and skills that contribute to creating a culturally safe environment for staff, clients and families.
8. Confident, articulate and professional when communicating verbally and in writing.
9. Performs data entry with high degree of accuracy and efficiency.
10. Self-starter with excellent organizational and time management skills.
11. Ability to maintain high level of confidentiality.
12. Effective use of database and Microsoft Office systems.
13. French language is an asset.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

The promotion of self-care and staff well-being is part of our everyday culture. We value people's time both at work and home. We know that when staff feel safe, find their work meaningful and are appreciated by the agency then we achieve optimal outcomes for our clients and families.

1. Ability to work flexible hours including evening hours, if required.
2. Prolonged periods of sitting at a desk and working on a computer.
3. Willingness to travel to other agency offices and the community using personal vehicle. Must have valid driver's license with minimum G2.

Full duties, responsibilities and qualifications for this position are as per the Administrative Assistant (Canada Summer Jobs) Job Description.

Please submit your application for ADM-0424-T by 4 pm, May 6, 2024 to: https://newpath.bamboohr.com/jobs/.

New Path Youth and Family Services is motivated to build a team that reflects the diversity of the community we serve. We encourage applications from all equity seeking groups and are committed to creating an inclusive environment rich with a variety of experiences and perspectives.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, New Path Youth & Family Services will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

How can we make the hiring process accessible for you? Please contact Human Resources at 705-733-2654 ext 2280 or at [email protected] to let us know your needs. We also welcome your feedback on how we can continuously improve accessibility.