Clerk IV - Office of the Chief

The Edmonton Police Service (EPS) requires a highly skilled administrative professional to fulfill a unique and challenging position. This position will provide administrative support to the Deputy Chief in charge of the Community Safety and Well-being Bureau, which includes the Integrated Community Safety Division and the Crime Suppression and Community Operations and ECOM Division.

The successful candidate will be responsible for:

• Provide confidential, high-level administrative support: Exercise sound judgment and discretion when handling highly sensitive and confidential information.
• Manage communications: Handle incoming and outgoing communications and correspondence, including voicemail, email, and mail. Draft, format, edit, and proofread correspondence and materials, including emails, letters, reports, briefing notes, memoranda, presentations, and other documents to a high standard.
• Coordinate attendance and vacation scheduling: Assist with attendance reporting and vacation scheduling for the Bureau.
• Manage the Deputy Chief's calendar: Schedule meetings, engagements, and events, resolving scheduling conflicts and competing priorities.
• Coordinate meetings and events: Book meeting spaces, provide virtual meeting support, arrange refreshments, prepare and distribute meeting materials, and ensure all logistical requirements are met.
• Attend meetings and track action items: Prepare meeting minutes, monitor due dates, and follow up on outstanding matters to support operational effectiveness across the Bureau.
• Maintain and organize records: Organize confidential records, documents, diary dates, and deadlines, ensuring timely follow-up and appropriate records management practices.
• Coordinate travel arrangements: Prepare travel documentation, make reservations, and process travel-related requirements.
• Prepare travel expenses claims: Reconcile procurement cards and petty cash transactions in accordance with established policies and procedures.
• Maintain office supplies: Coordinate the ordering of administrative resources as required.
• Support financial administration: Review budget information, financial records, and variance reports to ensure effective financial administration within the Bureau.
• Collaborate with Administrative Assistants: Work with Administrative Assistants across the Office of the Chief and the Community Safety and Well-being Bureau to coordinate processes, share information, and ensure seamless administrative support and backup coverage.