Festival and Events Liaison

Do you ever wonder how massive City events like the New Year's Eve Celebration and Fireworks go off without a hitch? Or how Festivals are seamlessly integrated with City services and operate on City property? It's because of the one-stop-shop philosophy and behind-the-scenes work of the Festival and Events Liaison!

Working in the Civic Events, Arts and Culture section, you will act as the Liaison between various City of Edmonton departments and community festival and event organizers to coordinate access to city property and arrange for civic services for events. Civic services can include, for example:

• Road closures
• Transit detours
• Park & ride services
• Edmonton Police Services point duty
• Park operations services
• Development permits

The Liaison will also coordinate with external agencies such as:

• Alberta Gaming, Liquor and Cannabis Commission
• Emergency Health Services
• Other provincial health agencies

The Festival, Events and Filming unit coordinates civic services for more than 700 events annually. The range of events that the Festival & Events Liaison may work on includes:

• Runs
• Walks
• Sporting events
• Parades
• Filming productions
• Festivals such as the Edmonton Folk Music Festival and the Edmonton International Fringe Theatre Festival
• Large-scale one-time events such as the World Cup of Hockey or Triathlon Multisports

The Liaison may also be involved in the direct delivery of civic events such as:

• Professional sport team celebrations
• Canada Day and New Year's Eve Fireworks

If you enjoy being part of events that contribute to the city’s vibrancy and reputation while adding to the city’s quality of life, consider becoming a Festival and Events Liaison.

What will you do?

• Coordinate integrated civic services (e.g., road closures, transit detours, police, fire, permits) for events and filming projects on City property using the Civic Service Coordination Flowchart
• Evaluate event proposals and conduct site suitability assessments to ensure alignment with City bylaws, infrastructure constraints, and safety guidelines
• Facilitate interagency review meetings and operate within the Civic Command Centre to ensure safe event execution
• Review event Emergency Response Plans, crowd management strategies, and risk mitigation measures using the Event Safety Review Checklist
• Gather event details to generate civic cost estimates, manage agreements for space usage, and support post-event billing processes
• Work with the Edmonton Police Service Liaison Team to exchange information regarding public demonstrations and mitigate operational impacts
• Manage filming permits, including drone launch and landing approvals on municipal property in compliance with Transport Canada regulations
• Develop and deliver instructional resources, technical guides, and workshops to build operational capacity among event organizers
• Conduct pre- and post-event site inspections, gather after-action feedback, and document recommendations for future event cycles
• Respond to public inquiries, review community notifications, and establish Good Neighbours Plans to maintain positive community relations