Accounts Payable Associate - Vendor Maintenance

Are you a meticulous accounting professional with a sharp eye for detail and a passion for fraud prevention? As an AP Associate - Vendor Maintenance, you will serve as a key control over the creation and maintenance of vendor accounts within SAP. In this critical role, you will ensure all new vendor setups are properly authorized and verified while providing control over changes to vendor information. By validating requested changes for accuracy, completeness, and compliance, you will protect the City from fraud and maintain effective vendor master data management. If you thrive in an environment that balances rigorous compliance with excellent service delivery, we want you on our team! What will you do? - Review and validate completed vendor creation forms and supporting source documentation to ensure completeness, accuracy, and compliance before any vendor file is created - Scrutinize vendor changes such as bank account details, GST, registered legal names, and shareholder ownership to protect the City and the vendor from possible fraud - Conduct internet research and directly contact vendors over the phone to confirm bank changes and verify contact information - Review Electronic Funds Transfer (EFT) requests to ensure accurate void cheques or bank information are provided from legitimate sources - Maintain accurate, secure, and compliant filing of all vendor supporting documentation, including confidential banking information - Review blocked vendors and follow up to determine block status (e.g. CRA demand letters, unregistered GST, mergers and acquisitions) - Follow up with business areas and vendors to gather additional information, resolve discrepancies, and explain vendor setup criteria - Review vendors for potential close-out - Perform other related duties