Clerk III

We are seeking a detail-oriented and analytical Clerk III to manage and administer fuel and lubricant storage and consumption operations for the Corporation. In this role, you will play a vital part in ensuring the operational readiness of City-owned fleets, including emergency vehicles and transit buses, by maintaining precise inventory levels, managing commercial fuel vendor relationships, and overseeing fleet fuel card administration What will you do? Inventory & Fuel Operations: - Manage fueling operations for Corporation fuel and lubricants storage sites - Maintain precise inventory levels to ensure operational readiness for City-owned fleets, including emergency vehicles and transit buses - Track and order inventory of over 40 million liters of gasoline and diesel annually - Monitor 13 remote fuel storage locations using Veeder-Root remote tank-level sensor systems for leak detection protocols - Collaborate with different facilities to coordinate deliveries and supplies - Independently manage commercial fuel and lubricant purchases, trac king consumption for over 2,000 vehicles and equipment Administration & Compliance: - Oversee the activation, reprogramming, and lifecycle management of approximately 1,400+ Fleet Cards and Fobs - Create Purchase orders, perform goods receipts, and verify deliverable quantities and unit pricing to process vendor invoices accurately - Process and upload monthly external vendor credit card transactions into the M5 and upload fuel transactions in SAP/M5 system - Administer Fuel Management software systems to provide authorization for employees and create IDs for equipment to fuel - Creating reports and conducting Inventory reconciliation - Provide direct assistance and support to City employees with questions, troubleshooting, or operational issues regarding fueling and fuel access - Liaise with internal departments, external vendors, and contractors to resolve fueling-related inquiries promptly - Ensure compliance with ENVISO standards and relevant fire codes