Education Assistant

Date Posted: 09/15/2026
Req ID: 50187
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Psychiatry
Campus: St. George (Downtown Toronto)
Position Number: 00059796
Existing Vacancy: Yes

Description:

About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:
As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today's patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.
As the Education Assistant, you will play an integral role in supporting education programs within the Department of Psychiatry's growing education portfolio, including the three subspecialty programs, fellowships, and related faculty development initiatives. You will coordinate a wide variety of program tasks that require strong attention to detail and adaptability within a fast-paced environment. Through excellent organizational and communication skills, you will contribute to the effective coordination and delivery of the Department's educational activities.

Your responsibilities will include:

• Providing detailed information to learners on program requirements, supporting learner needs, and tracking and monitoring learner progress
• Acting as the first point of contact for general enquiries, and responding within the defined scope of the role
• Liaising with learners, faculty, and internal and external contacts to coordinate program activities, seminars, and workshops
• Coordinating meeting schedules, agendas, materials, action and follow-up items, and taking and distributing meeting minutes
• Supporting internal and external program reviews by coordinating required materials and documentation
• Determining logistical details and activities for events and/or programming
• Handling sensitive and/or confidential information, updating and maintaining records, and generating reports

Essential Qualifications:

• Advanced College Diploma (3 years) or an acceptable combination of education and experience
• Minimum two (2) years of experience supporting and coordinating education programs and projects
• Demonstrated experience providing frontline learner support, including serving as a first point of contact for enquiries and providing program information
• Demonstrated experience tracking and monitoring learners and checking completion of program requirements
• Demonstrated experience coordinating meetings, including schedules, agendas, materials, action and follow-up items, and taking meeting minutes
• Experience organizing and executing events both in person and virtually, including coordinating logistics
• Experience maintaining information in databases and digital platforms, updating program records, and generating reports
• Strong proficiency with MS Office and other common administrative tools and systems (e.g., shared mailboxes and calendars, Zoom)
• Strong written and verbal communication skills, with the ability to liaise effectively with learners, faculty, and internal and external contacts
• Excellent organizational and time-management skills, with demonstrated ability to prioritize activities and meet deadlines
• Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment

To be successful in thisrole you will be:

• Communicator
• Multi-tasker
• Organized
• Tactful

Closing Date: 09/23/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Sana J Mahmood

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.