Divisional Court Counter Clerk (1)

← Back to search results Apply By: Monday, June 22, 2026 11:59 pm EDT Divisional Court Counter Clerk Job ID: 245705 Posting status: Open Organization: Ministry of the Attorney General Division: Court Services Division City: Toronto Position(s) language: English Job term: 1 Temporary assignment up to 3 months Job code: 08OAD - Office Administration 08 Salary: $26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement. Apply now Accessibility support Help people navigate the appeal process at Divisional Court.
Join a team that provides essential counter and administrative services in a historic courthouse. In this role, you'll support the public, legal professionals, and the judiciary while learning how the court's appeal process works, right at the heart of Osgoode Hall. About the jobAs a Divisional Court Counter Clerk, you'll play an important front line role in helping people understand and complete the steps involved in filing appeals, motions, and applications. You'll liaise with counsel, the public, and the judiciary, ensuring documents are reviewed, processed, and recorded accurately.
This role offers exposure to court operations and opportunities to grow within the division, including potential career paths such as Assistant Trial Coordinator, Trial Coordinator, or other roles across the Ministry of the Attorney General. You'll also have the chance to share feedback on procedures and contribute to workflow improvements as opportunities arise.
Located in the historic Osgoode Hall, you'll work in a unique setting in the heart of downtown Toronto, steps away from public transit, parks, and the Eaton Centre.
You will:
•provide front counter and phone service by answering questions, offering forms, and explaining court filing procedures
• receive, review, and process court documents and fees, ensuring accuracy and compliance with court rules
• create, update, and maintain court records and case information in both manual and computerized systems
• sign, seal, issue, and process official court documents such as orders and certified copies.
• prepare and send hearing notices, scheduling updates, and other communications to parties
• support daily office operations through correspondence, file management, archiving, file transfers, and basic cashier duties
Learn more about Divisional Court What you bring to the team
Customer service and communication skillsYou can:
• provide helpful, respectful service in person and by phone in a busy environment
• explain processes and next steps in clear, plain language
• listen carefully to understand questions before responding
• write simple, accurate correspondence and notices
Attention to detail and accuracyYou can:
• review documents for completeness and required information
• enter and update case details accurately in databases and tracking systems
• check your work for errors before filing, issuing, or sharing documents
• handle fees, receipts, and basic cash balancing with accuracy
Organizational and time-management skillsYou can:
• manage several tasks at the same time while meeting deadlines
• keep paper and electronic files organized and easy to locate
• prioritize work when demands change
• follow processes that help keep court operations running smoothly
Judgement and procedural awarenessYou can:
• follow established steps and procedures to complete tasks accurately
• review documents to confirm they meet basic filing requirements
• use good judgment when handling sensitive or confidential information
Administrative and digital skillsYou can:
• use basic office software (e.g., Word, Excel, Outlook) to prepare documents and correspondence
• enter, update, and retrieve information in databases and file systems
• complete routine office tasks such as photocopying, scanning, filing, and archiving
• learn new systems or processes with guidance and training Don't meet every qualification?If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate! How we support diversity, inclusion and accessibilityWe are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offerThe Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.
We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment Additional information: Apply by: Monday, June 22, 2026 11:59 pm EDT Position details:

• 1 English Temporary, duration up to 3 months, 130 Queen St W, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation group: Ontario Public Service Employees Union Work hours: Schedule 3.7 Category: Administrative and Support Services Posted on: Monday, June 8, 2026

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• C-AG-245705/26

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

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