Health Promotion Admin Assistant

THE ROLE

Under the supervision of the Health Promotion Manager, the Administrative Assistant ensures the collection of necessary documentation and arranging topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Health Promotion Manager including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advises attendees, drafts and distribute agendas and minutes. They also organize event calendar and assist with event bookings such as registration, booking technical equipment, set up of event location, as required. They schedule and arranges appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field

Experience

In office administration and records management
Organizing meetings and schedules
Drafting and distributing correspondence
In preparation of reports
Knowledge of office procedures, basic office equipment, resource management, and budget administration
Using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and internet browsing

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

English Essential / Bilingual (English and French) an asset

Reading: Functional

Writing: Functional

Oral: Functional

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

This is an on-site position with an assigned work location.

8 September 2026

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.