Administrative Assistant (Mess)

THE ROLE

Under the supervision of the Mess Manager, the Mess Administrative Assistant assists in planning, organizing and coordinating administrative procedures for the Mess office. They answer and respond to incoming phone calls or direct inquiries to the appropriate person. They balance petty cash and all monies from mess dues and accounts receivable, type and process all correspondence, perform administrative duties as well as take reservations and collect payments for all entertainment functions.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses

High school diploma and several years of experience in administration

Experience

In office administration and records management

In basic accounting

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

Competencies, Skills and Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

LANGUAGE REQUIREMENTS

English Essential / Bilingual an asset

Reading: Functional

Writing: Functional

Oral: Functional

BENEFITS AVAILABLE

Health Benefits: Healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program and mental health support.

Work Life Balance: Paid/unpaid leave, including vacation pay, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts provided through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

OTHER INFORMATION

This is an on-site position with an assigned work location.

START DATE

September 7, 2026

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of the communities in which we live. Accommodations are available to all candidates identifying a need during all or any parts of the selection process.