Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.

Join Our Team as an Administrative Assistant!

Company: Emigrance Consulting & Immigration Inc.

Location: Beechville, NS

Salary: $24.00 hourly

Work Term: Permanent

Hours: 30 to 40 hours per week

Work Language: English

About the Role

Are you an organized, detail-oriented individual with a passion for supporting teams in a fast-paced environment? Emigrance Consulting & Immigration Inc. is seeking a dedicated Administrative Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our office, coordinating various administrative tasks, and contributing to our mission of providing exceptional consulting and immigration services.

Key Responsibilities

• Arrange and coordinate seminars, conferences, and other events.
• Manage the flow of information within the team.
• Direct and control daily operations while evaluating their effectiveness.
• Open and distribute mail and other materials efficiently.
• Plan and organize daily operations to enhance productivity.
• Train new team members and assist in their onboarding process.
• Record and prepare minutes for meetings, seminars, and conferences.
• Establish and maintain office procedures and routines.
• Schedule and confirm appointments with clients and stakeholders.
• Manage contracts and ensure compliance with company policies.
• Answer telephone calls and relay messages promptly.
• Compile data, statistics, and other relevant information.
• Order office supplies and maintain inventory levels.
• Arrange travel itineraries and make reservations as needed.
• Greet visitors and direct them to the appropriate contacts or service areas.
• Set up and maintain both manual and computerized filing systems.
• Type and proofread correspondence, forms, and other documents.

Qualifications

• Education: Secondary (high) school graduation certificate.
• Experience: 7 months to less than 1 year in a similar role or equivalent experience.
• Proficient in various computer and technology applications, including:
• Google Docs
• MS Office Suite (Excel, Outlook, PowerPoint, Word)
• Database and accounting software (QuickBooks, Simply Accounting)
• Adobe Acrobat Reader and Google Drive
• Familiarity with legal and business terminology, particularly in the immigration sector.
• Must be bondable and able to pass a criminal record check.
• Own transportation is required.

Work Environment

This position is set in a consulting firm where you will thrive in a fast-paced environment, often working under pressure and tight deadlines. Attention to detail is crucial, as you will be handling repetitive tasks that require accuracy.

Personal Attributes

• Ability to multitask and prioritize effectively.
• Excellent oral and written communication skills.
• Flexibility and adaptability in a changing work environment.
• Strong organizational skills and a client-focused mindset.
• Reliability and accountability in all tasks.
• Quick learner with a proactive approach to problem-solving.

Benefits

• Free parking available for all employees.

Screening Questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

If you are ready to take the next step in your career and join a team that values dedication and excellence, we encourage you to apply!

Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.